Executive Assistant / Personal Assistant (CEO Support – Personal Brand)

Location: Remote
Employment Type: Full-Time | Independent Contractor
Work Schedule: U.S. Business Hours with occasional flexibility (EST)

About the Role

We are seeking a highly organized and proactive Executive Assistant / Personal Assistant to support a CEO and entrepreneur with personal brand initiatives, daily coordination, and personal logistics.

This role is not focused on the executive’s real estate company operations, but rather on supporting the CEO’s personal brand, public presence, and day-to-day personal organization.

The ideal candidate is someone who enjoys helping a high-performing founder stay organized, move quickly, and execute on ideas across a variety of projects.

You will help manage communications, coordinate schedules, support personal brand initiatives, and ensure important tasks and opportunities are followed through.

This role is perfect for someone who is detail-oriented, proactive, and enjoys working closely with a founder in a fast-moving environment.

Key Responsibilities

Executive & Personal Support

Manage the CEO’s calendar including personal commitments, appointments, and select business meetings
Coordinate travel planning including flights, accommodations, itineraries, and logistics
Organize personal tasks and to-do lists to ensure priorities are handled efficiently
Handle personal errands and administrative requests remotely when possible
Assist with inbox management, filtering emails, and drafting responses when appropriate

Personal Brand Support

Assist with coordination of personal brand initiatives and projects
Help organize and track content ideas, media opportunities, collaborations, and partnerships
Coordinate podcast appearances, interviews, or speaking opportunities
Maintain organization of brand-related documents, assets, and communications
Support basic research related to partnerships, events, and brand opportunities

Coordination & Communication

Act as a central coordination point for communications related to the CEO’s personal projects
Follow up with collaborators, vendors, and partners when needed
Help manage and track ongoing initiatives and ensure deadlines are met
Prepare simple documents, notes, and summaries as needed

Administrative Support

Maintain organized digital files and documentation
Assist with light project management for personal initiatives
Conduct online research and compile information for decision-making
Track important reminders, deadlines, and commitments

Required Qualifications

3–5 years of experience supporting executives, founders, or entrepreneurs
Strong English communication skills (written and spoken)
Experience managing calendars, scheduling, and logistics
Highly organized with strong attention to detail
Comfortable managing multiple priorities and shifting tasks
Strong ability to anticipate needs and take initiative
High level of discretion and professionalism

Preferred Qualifications

Experience supporting founders, influencers, or personal brands
Experience coordinating podcasts, social media, or content initiatives
Familiarity with productivity and collaboration tools such as:
- Google Workspace
- Notion
- Slack
- Asana / ClickUp / Monday
Experience with light content coordination or digital media projects

Key Traits for Success

Proactive
You anticipate what needs to be done rather than waiting for instructions.

Highly organized
You keep schedules, information, and tasks structured and easy to track.

Adaptable
You are comfortable shifting between personal tasks, brand initiatives, and administrative work.

Strong communicator
You can communicate clearly with partners, vendors, and collaborators.

Detail-oriented
You notice the small things that help keep everything running smoothly.

What Success Looks Like

Within the first 90 days:

The CEO’s personal calendar and commitments are organized and streamlined
Personal brand initiatives are tracked and coordinated efficiently
Communication with partners and collaborators becomes more structured
The CEO has more time and focus for high-impact opportunities

Why This Role Is Unique

This role offers the opportunity to work closely with a high-performing CEO and entrepreneur, supporting a variety of initiatives ranging from personal organization to personal brand growth.

The position provides exposure to entrepreneurship, brand development, partnerships, and high-level executive operations, making it an excellent opportunity for someone looking to grow within an executive support career path.

Executive / Personal Assistant - 18303