Position : Personal Finance & Administrative Coordinator

Work Hours (Client) : Ability to overlap with EST

Pay Range : $1000 - $2000 USD/month (varies based on skill set and experience level)

Location of Search : Uruguay or South Africa

Work Location : REMOTE

Type of Contract : Independent Contractor

Company/Client Overview:

We are a US-based family office seeking a candidates to support the accounting and administrative operations of the family office. This is a foundational hire that will grow with the organization, reporting to a US-based Controller in Pittsburgh, PA - USA.

Duties and Responsibilities:

We are seeking a highly organized, detail-driven finance professional to manage personal bill pay and financial administration for a private principal and related business activities.

This role sits at the intersection of accounting, financial organization, and executive support. The person in this position will ensure that financial obligations are paid accurately and on time, financial records are organized, and administrative matters are handled with precision and discretion.

This is a high-trust position that requires strong accounting fundamentals, exceptional attention to detail, and comfort managing sensitive financial information.

Bill Pay & Financial Administration

Manage personal and household bill pay using Bill.com
Track and process invoices, payments, and recurring obligations
Ensure timely payment of utilities, insurance, credit cards, property expenses, memberships, and vendors
Maintain organized digital records of invoices, receipts, and payments
Reconcile transactions against bank and credit card statements

Financial Tracking & Reporting

Maintain detailed Excel trackers for expenses, payments, and financial obligations
Monitor accounts for discrepancies or billing errors
Prepare summaries of spending and financial activity
Organize financial records for accountants and tax advisors

Administrative & Operational Support

Maintain organized digital files and financial documentation
Coordinate with vendors, service providers, and advisors
Assist with administrative tasks, research, and documentation requests
Provide occasional administrative support related to business entities

Minimum Requirements:

Language requirement: Excellent English Communication Skills

Education: Bachelor's Degree (ideally)

Experience: 3+ years of related experience

Accounting or bookkeeping experience required
Strong proficiency in Excel
Experience using Bill.com or similar accounts payable systems
Exceptional attention to detail and organizational ability
High level of integrity and discretion
Strong communication skills and ability to work independently
Ideal Candidate: Someone who enjoys bringing order and structure to complex financial and administrative tasks, takes pride in accuracy and reliability, and thrives in a role where trust and precision matter.

Administrative Assistant (Miami,US) - 57746763170