Executive Assistant / Chief of Staff

Position Overview:

As the Executive Assistant / Chief of Staff, you will play a key role in streamlining operations and managing important projects within a growing healthcare organization. You will assist leadership by taking on responsibilities related to project management, IT support, HR tasks, and patient satisfaction initiatives. The role also includes high-level executive and personal assistance, managing occasional travel and supporting personal logistics as needed (such as coordinating home maintenance or special events).

Responsibilities:

Healthcare & Medical Practice Administration

Oversee core HR functions, including recruitment, hiring, and onboarding.
Manage general IT support workflows and coordinate technical resolutions when necessary.
Address patient satisfaction feedback and implement operational solutions.

Project Management

Lead and manage cross-departmental operational projects.
Ensure tasks and milestones are completed on time with minimal oversight.
Track project deliverables and hold team members accountable to timelines.

Executive Support & Personal Assistance

Provide comprehensive administrative support to the CEO, including complex scheduling, travel arrangements, and calendar management.
Assist with personal logistics, including coordinating vendor home repairs, organizing special occasions, and managing personal errands.

Data Analysis & Operations

Utilize Excel to track, organize, and analyze key operational metrics.
Create actionable reports and insights to support executive decision-making.

Key Requirements:

Healthcare / Medical Practice Experience: Background in managing operations or administrative workflows within a medical setting (preferably US-based).
Project Management Skills: Proven ability to manage multiple projects independently with minimal supervision.
Excel Proficiency: Strong analytical skills with experience organizing data and building reports in Excel.
Critical Thinking & Problem-Solving: Comfortable navigating ambiguity with a strong bias for action.
Organizational Mastery: Exceptional organizational skills to juggle competing professional and personal priorities.
Dual-Role Adaptability: High comfort level balancing both executive operations and personal assistant tasks efficiently.

Ideal Candidate:

6+ years of experience as an Executive Assistant, Chief of Staff, or Operations Lead within a healthcare or medical practice environment.
Strong ability to oversee daily practice operations, drive projects, and support C-level leadership.
Excellent written and verbal communication skills with a track record of working independently.
Detail-oriented, proactive, and capable of managing complex, fast-moving tasks simultaneously.
Experience with US-based medical practice standards is preferred, but not mandatory.

Executive Assistant / Operations Manager - 57830081397