Senior Executive Assistant to CEO (Strategic EA / Operations Partner)

Location: Remote (LATAM, South Africa)
Schedule: Must overlap with U.S. business hours
Employment Type: Full-Time
Contract Type: Independent Contractor

About the Opportunity

We are hiring a Senior Executive Assistant to serve as a strategic partner to a founder and leadership team in a fast-moving, growth-focused business environment.

This is not a traditional administrative assistant role.

The ideal candidate operates closer to a Chief of Staff–style partner — someone who can take ownership of projects, design systems, automate workflows, and drive initiatives to completion without constant direction.

You will work directly with leadership to build operational leverage, automate repetitive tasks, and ensure strategic projects move forward efficiently.

This role is ideal for someone who enjoys solving operational problems, improving processes, and implementing systems that scale businesses.

Role Overview

The Senior Executive Assistant will help transform ideas into execution.

You will take loosely defined initiatives from leadership and build the systems, workflows, and automation necessary to execute them efficiently.

Rather than simply managing tasks, you will actively work to eliminate manual work through systems and automation, enabling the business to move faster and operate more effectively.

This role requires someone who is highly proactive, operationally minded, and comfortable owning projects end-to-end.

Key Responsibilities

Executive & Strategic Support

Act as a strategic partner to the executive, helping translate high-level ideas into structured projects and workflows
Drive initiatives from concept through execution, ensuring deadlines and outcomes are achieved
Manage cross-functional projects and ensure alignment across internal stakeholders
Help prioritize leadership’s time and focus on high-impact initiatives

Process Design & Automation

Design and implement go-to-market workflows and operational systems
Identify repetitive tasks and automate them using modern tools and integrations
Build scalable systems for lead generation, outreach, and audience engagement
Implement automation tools such as:
- PhantomBuster
- Zapier / Make / n8n
- CRM systems
- AI workflow tools

Outreach & Audience Engagement Systems

Build automated systems to capture, organize, and engage with inbound and outbound audiences
Create structured outreach pipelines and automation flows
Maintain CRM and lead tracking systems
Improve engagement processes through data and experimentation

Project & Operations Management

Own internal project management systems (Asana, Trello, ClickUp, Notion, etc.)
Ensure projects move forward and blockers are resolved quickly
Track execution across multiple initiatives simultaneously
Provide regular updates to leadership on project progress

Operational Problem Solving

Identify operational inefficiencies and implement improvements
Build documentation and playbooks for repeatable processes
Implement systems that enable the team to scale efficiently
Continuously improve workflows across the organization

Ideal Candidate Profile

The ideal candidate is a builder, systems thinker, and problem solver.

You enjoy taking messy problems and turning them into clean systems and repeatable processes.

You actively look for ways to automate yourself out of repetitive tasks, freeing time to focus on higher-impact work.

Required Experience

5+ years of experience as a Senior Executive Assistant, Chief of Staff, or Operations Manager
Proven experience supporting founders, CEOs, or senior leadership teams
Strong project management experience
Experience designing and improving operational systems
Experience working in fast-moving startup or high-growth environments
Excellent written and verbal English communication

Technical Skills

Candidates should have strong familiarity with modern productivity and automation tools, such as:

Project management platforms (Asana, Trello, ClickUp, Monday)
CRM systems (HubSpot, Salesforce, Pipedrive, etc.)
Workflow automation tools (Zapier, Make, PhantomBuster, n8n)
AI productivity tools
Google Workspace / Notion
Data organization and reporting tools

Key Traits for Success

Highly proactive and self-directed
Strategic thinker who can execute independently
Systems-oriented with strong operational instincts
Extremely organized and detail-oriented
Comfortable working with ambiguity and evolving priorities
Strong ownership mentality — projects don’t fall through the cracks

Why This Role Is Unique

This role offers the opportunity to operate far beyond traditional EA responsibilities.

You will work closely with leadership to design systems, automate workflows, and help scale the business operationally.

For the right candidate, this position functions as a hybrid between Senior Executive Assistant, Operations Manager, and Chief of Staff.

If you are someone who enjoys building systems, solving operational challenges, and turning ideas into execution, this role will provide significant ownership and impact.

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