Practice Manager (Legal Administrative Assistant) – Commercial Real Estate & Corporate
Location: Victoria, BC
Work Arrangement: Hybrid (in-office presence required as needed)
Salary Range: $62,000 – $78,000 + bonus + 100% employer-paid benefits

About the Opportunity
Our client, a progressive and highly respected business law firm in Victoria, is seeking a Practice Manager (Legal Administrative Assistant) to join its Commercial Real Estate and Corporate team.

This opportunity is ideal for a detail-oriented and proactive legal professional who enjoys being closely integrated into legal work, collaborating with lawyers and clients, and contributing to the continuous improvement of team processes and operations.

Key Responsibilities
Responsibilities include, but are not limited to:

Commercial Real Estate & Corporate Transaction Support

Draft legal documentation based on precedents and instructions, including LTSA filings, statements of adjustments, corporate resolutions, and transaction correspondence
Coordinate and participate in LTSA meetings where appropriate
Conduct searches through registries including the First Nations Land Registry and GATOR
Assist with commercial real estate and business transactions
Support routine corporate transactions with guidance from paralegals
Conduct due diligence searches and prepare summaries
Review loan instructions and assist in preparing financing documentation for mortgages and standalone financing
Conduct property research and preliminary review of purchase and sale agreements
Prepare lease drafts using firm precedents
Compile signature packages for lenders, vendors, and purchasers
Prepare closing agenda checklists, closing books, and real estate transaction documentation
Coordinate signing appointments and assist lawyers during client meetings
Liaise with the finance team regarding trust transactions
Obtain strata documents and coordinate return and storage of original title documents

Administrative & File Management

Revise documents based on lawyer markups
Manage document formatting, assembly, scanning, and file organization
Assist with client intake and onboarding processes
Track outstanding deliverables and client signatures
Handle client requests and day-to-day administrative coordination
Manage email filing and organization
Coordinate scheduling, courier arrangements, and occasional client gifts

Team Coordination & Process Improvement

Anticipate next steps in transactions and proactively support workflow management
Track tasks and hold team members accountable to internal processes and deadlines
Assist with improving systems and administrative workflows
Support business development initiatives and internal projects
Identify and implement technology solutions to streamline team organization and task management

The Ideal Candidate
The successful candidate will be a confident, organized, and proactive professional who thrives in a collaborative legal environment.
You will bring:

3+ years of experience in a legal administrative or legal assistant role
Experience supporting commercial real estate transactions (strongly preferred)
Exposure to corporate/commercial law considered an asset
Completion of a Legal Administrative Assistant program or equivalent experience
Strong document drafting, proofreading, and organizational skills
Excellent attention to detail and ability to manage multiple priorities
Confidence communicating with lawyers, clients, and internal teams
A proactive mindset with a desire to improve processes and workflows
Strong technical aptitude and interest in leveraging technology to work more efficiently

Why This Role Stands Out

Competitive salary within $62,000 – $78,000 range depending on experience
Bonus program
100% employer-paid benefits
Hybrid work flexibility
Opportunity to work closely with lawyers on complex commercial transactions
Collaborative firm culture with a strong focus on innovation and continuous improvement

About Arlyn Recruiting and How to Apply

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education, skills, and career ambitions. Submit your application through the Arlyn Recruiting website or email your resume directly to info@arlynrecruiting.com.

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Practice Manager (Legal Administrative ...