Job Title: Project Coordinator / Systems & Process Builder
Type: Full-time, Independent Contractor
Location: Remote
Work Hours: 9 am to 5 pm ET

Overview

We are an industrial manufacturing startup looking for a Project Coordinator / Systems & Process Builder to help design, implement, and improve internal systems, workflows, and operational processes across the business.

The role exists to support the development of scalable and efficient ways of working across the company, including systems, workflows, automations, and structured processes. This will help reduce manual, paper-based work and improve operational efficiency as the business grows.

The ideal candidate is someone who enjoys solving problems, working across different parts of a business, and helping turn unclear challenges into structured, workable solutions.

Key Responsibilities

Collaborate with leadership to identify operational challenges and inefficiencies
Take ownership of defined problem areas, explore solutions, and propose implementation approaches
Build and improve systems, workflows, and operational processes
Identify and recommend tools or platforms to support business needs and close system gaps
Support data-related work including organizing, cleaning, and structuring data for practical use
Develop structured approaches, formulas, or models to streamline recurring business tasks
Identify manual processes and explore opportunities for automation or optimization
Coordinate projects involving internal stakeholders and external vendors
Track progress, follow up with relevant parties, and ensure execution of initiatives
Assist with operational tasks where required, including documentation, data entry, and SOP creation

Ideal Candidate Profile

Tech-savvy and comfortable working with systems (not necessarily a developer or coder)
Entrepreneurial mindset with strong business awareness
Naturally curious, resourceful, and eager to learn

www.somewhere.com

Strong problem-solving and critical thinking abilities
Comfortable working in environments where processes are still being built
Able to communicate clearly and simplify complex ideas

Required Skills & Experience

Proficiency in Microsoft Office Suite
Experience working with systems (setup, optimization, or integration)
Experience handling data (cleaning, structuring, organizing for business use)
Understanding of workflows and project coordination/management
Strong written and verbal communication skills
Familiarity with AI tools, including:
- Understanding of prompting
- Ability to use AI tools to improve output quality and problem-solving (not just template generation)

Nice to Have

Experience with Odoo (ERP)
Exposure to manufacturing or industrial environments

How Success Looks in This Role

Operational problems are clearly structured and translated into workable solutions
Systems and workflows are improved to reduce manual effort and increase efficiency
Projects are coordinated effectively and move forward with minimal friction
Information is clearly communicated across technical and non-technical teams
Business processes become more organized, scalable, and repeatable over time

Project Coordinator / Systems & Process Builder - 18409