Job Summary

The Protocol & Administrative Coordinator is responsible for organizing and managing diplomatic protocol activities, official visits, and ceremonial programs. The role supports high-level engagements by coordinating meetings, delegations, official correspondence, and event logistics while ensuring compliance with diplomatic protocol standards.

Key Duties & Responsibilities

Organize and coordinate protocol and ceremonial programs.
Prepare official visit programs for local and international engagements.
Coordinate official correspondence with foreign ministries and relevant entities.
Prepare meeting and interview schedules for H.E. the Secretary General.
Draft and send congratulatory and condolence cables.
Maintain VIP guest registry and official documentation records.
Coordinate hospitality services and catering arrangements for official events.
Organize and supervise official delegations and visiting guests.
Arrange seating protocols and event arrangements during official ceremonies and meetings.
Prepare visit and delegation reports for submission to management.
Coordinate the provision and distribution of official gifts.
Follow up on official invitations and meeting requests.
Maintain a database of senior officials and international leaders.
Perform additional administrative and protocol duties as assigned within the scope of work.

Supervision

Works under the general supervision of the Head of the Public Relations & Media Group.

Qualifications

Diploma in Administrative Sciences or a related field.

Experience

Minimum 2 years of relevant professional experience in administration, protocol coordination, or public relations.

Key Competencies

Knowledge of diplomatic protocol and ceremonial procedures
Strong organizational and coordination skills
Excellent written and verbal communication skills
High level of discretion and confidentiality
Ability to manage VIP engagements and high-profile events
Strong time management and attention to deadlines

Protocol Specialist