Executive Assistant to the CEO

Location: Anderson, Indiana (hybrid or remote)

We are seeking a highly organized, proactive, and trusted Executive Assistant to support our Founder, President, and CEO. This individual will serve as the operational backbone of the executive office, ensuring the CEO’s time, priorities, and communications are managed efficiently.

Key Responsibilities

Executive Support

Manage and prioritize the CEO’s calendar, meetings, and commitments
Coordinate internal and external meetings, including preparing agendas and materials
Screen and prioritize communications including email, calls, and meeting requests
Track action items and follow-ups from leadership meetings
Ensure the CEO is well prepared for meetings, presentations, and travel

Scheduling & Coordination

Schedule leadership meetings, client meetings, and strategic planning sessions
Coordinate travel arrangements, itineraries, and logistics
Manage event scheduling and coordination when required
Assist with planning company leadership meetings and offsite events

Communication & Organization

Draft and prepare communications, documents, and presentations
Act as a liaison between the CEO and internal teams
Maintain organized records and documentation
Ensure clear communication and follow-through across leadership initiatives

Operational Support

Support coordination of leadership team priorities
Track key projects and ensure deadlines are met
Assist with light project management when necessary
Identify opportunities to improve efficiency within executive operations

Qualifications

7+ years supporting C-suite executives or founders
Exceptional organizational and time management skills
Strong written and verbal communication abilities
Ability to anticipate needs and operate proactively
High level of discretion and professionalism
Strong problem-solving ability and attention to detail
Comfortable working in a fast-moving entrepreneurial environment

Preferred Experience

Experience supporting a Founder, CEO, or President
Experience in a growing or founder-led company
Project coordination or executive operations experience
Experience managing multiple competing priorities