CANDIDATE TERMS / GDPR CONSENT / PRIVACY NOTICE

CANDIDATE TERMS : TERMS OF AGREEMENT WITH WORK-SEEKERS FOR PERMANENT, CONTRACT STAFF OR TEMPORARY STAFF

By clicking to accept the Candidate Terms, you agree to us providing our recruitment services to you and the following.

You informed us that you wish Doing Good Recruitment Ltd. to seek employment as a Permanent / Contract worker. For Temporary work (Further terms will follow after continued registration).
You authorise Doing Good Recruitment Ltd. to seek work on your behalf.
Doing Good Recruitment Ltd. will provide you with permanent recruitment services and in doing so we will act as an employment agency as defined under the Employment Agencies Act 1973.
In order to provide recruitment services to you Doing Good Recruitment Ltd. will have to process your personal data. In doing so we will comply at all times with data protection laws.

Thank you for selecting Doing Good Recruitment Ltd. and should you have any queries, or require any further information on the services we provide please contact us at www.doinggoodrecruitment.co.uk.

These Terms are governed by the law of England & Wales subject to the exclusive jurisdiction of the Courts of England & Wales

Consent Declaration

I hereby give my consent to the Company to process the following information:

Personal data

Name
Date of birth
Contact details, including telephone number, email address and postal address
Experience, training and qualifications
CV

Special categories of personal data (where relevant for the role)

Disability/health condition relevant to the role
Criminal conviction
Include any other relevant sensitive personal data
Equal Opportunities information (if provided), which will be kept separately and invisible on the system and utilised for anonymised reporting purposes.

I consent to the Company processing the above personal data for the following purposes:

For the Company to provide me with work-finding services.
For the Company to process/transfer my personal data with their clients in order to provide me with work-finding services.
For the Company to process my data on a computerised database Recruit CRM in order to provide me with work-finding services.

The consent I give to the Company will last in line with the Retention part of the Privacy Notice below.
I am aware that I have the right to withdraw my consent at any time by informing the Doing Good Recruitment that I wish to do so.

The database where your data is stored

Your Recruitment Partner Doing Good Recruitment Ltd. will be storing your data in Recruit CRM to manage your information and send your profile to companies to present you for potential job Opportunities.

Recruit CRM is a software system that helps recruitment firms manage their relationship with their clients. You can view Recruit CRMs privacy policy or GDPR commitment on our website.

Recruit CRM may store your data in a Data Centre inside or outside Europe.

You can ask your recruiter at any point to delete your data or simply ask them for an “Update resume link” which you can use to update your profile information/resume or simply delete your data from their system.

Company Name:

Doing Good Recruitment Ltd.
Company contact details:	Director – Tristan@doinggoodrecruitment.co.uk
Topic:	Data protection
Date:	31/05/2025

The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including special categories of personal data) so that it can provide these services – in doing so, the Company acts as a data controller.
You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you, we will only use your personal data in accordance with this privacy statement. We will comply with current data protection laws at all times.

Contents

Collection and use of personal data
1. Purpose of processing and legal basis
2. Legitimate interest
3. Statutory/contractual requirement
4. Recipients of data
Information to be provided when data is not collected directly from the data subject
1. Categories of data
2. Sources of data
Overseas transfers
Data retention
Your rights
Automated decision making
Cookies
Login files
Links to external sites
Sale of the business
Data security
Changes to this privacy statement
Complaints or queries

1. Collection and use of personal data

Purpose of processing and legal basis

The Company will collect your personal data (which may include special categories of personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

If you have opted-in we may also send you marketing information and news via email/text. You can opt-out from receiving these at any time by clicking “unsubscribe” when you receive these communications from us.

On some occasions we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:

Your consent
Where we have a legitimate interest
To comply with a legal obligation that we have
To fulfil a contractual obligation that we have with you

Legitimate interest

This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

Managing our database and keeping work-seeker records up to date;
Providing work-finding services to you and our clients;
Contacting you to seek your consent where we need it;
Giving you information about similar products or services to those that you will have used from us recently;

Statutory/contractual requirement

The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements). Our clients may require this personal data, and we may need your data to enter into a contract with you. If you do not give us the personal data we need to collect In order to comply with our statutory and legal requirements, we may not be able to continue to provide work-finding services to you.

Recipient/s of data

The Company will process your personal data and/or sensitive personal data with the following recipients:

Clients (who we may introduce or supply you to)
Your former employers who we may seek references from
Payroll service providers who manage payroll on our behalf or other payment intermediaries who we may introduce you to
Other recruitment agencies in the supply chain
Auditors who are assessing the compliance and processes of the business to ensure its adherence to all relevant legislation and good practice guidance

2. Information to be provided when data collected not from the data subject

Categories of data: The Company has collected the following personal data on you:

Personal data:

Name, address, mobile no., email
National insurance no.
Nationality (through right to work check)

Special categories of personal data:

Health information including whether you have a disability
Criminal conviction(s)
Equal Opportunities information (if provided), which will be kept separately and invisible on the system and utilised for anonymised reporting purposes.

Source of the personal data: The Company sourced your personal data/special categories of personal data:

From jobs boards, such as LinkedIn, Charity Job, Indeed, Monster, Reed
A former employer
A referee whose details you previously provided to us
Cookies listed in section 7

This information came from a publicly accessible source.

3. Overseas Transfers

The Company may transfer the information you provide to us to countries outside the UK and/or the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

4. Data retention

The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services. We are required to keep your records relating to the right to work in the UK 2 years after employment or the engagement has ended and working time records including your 48 hour opt out notice annual leave/holiday records 2 years from the time they were created.

Additionally, we must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3 to 6 years.

Where the Company has obtained your consent to process your personal and special categories of personal data, we will do so in line with our retention policy a copy of which is below). Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data and sensitive personal data.

5. Your rights

Please be aware that you have the following data protection rights:

The right to be informed about the personal data the Company processes on you;
The right of access to the personal data the Company processes on you;
The right to rectification of your personal data;
The right to erasure of your personal data in certain circumstances;
The right to restrict processing of your personal data;
The right to data portability in certain circumstances;
The right to object to the processing of your personal data that was based on a public or legitimate interest;
The right not to be subjected to automated decision making and profiling; and
The right to withdraw consent at any time.

Where you have consented to the Company processing your personal and sensitive personal data you have the right to withdraw that consent at any time by contacting the Recruitment Director. Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.

There may be circumstances where the Company will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.

If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

7. Cookies

We may obtain data about you from cookies. These are small text files that are placed on your computer by websites that you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content.

Essential Functionality: To ensure the website functions correctly, including security, verification of identity, and network management.
User Experience: To personalize the user experience, remember choices, and provide a more tailored experience.
Analytics: To understand how visitors interact with the website, discover errors, and improve overall performance

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, please refer to our Cookie policy. Please note that in a few cases some of our website features may not function if you remove cookies from your browser.

8. Login Files

We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.

9. Links to external websites

The Company’s website may contain links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites. When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the Company’s website.

10. Sale of business

If the Company’s business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business. Where the sale of the business results in the transfer of your details to a different data controller we will notify you of this.

11. Data Security

The Company takes every precaution to protect users’ information and employs a multi-layered approach, including firewalls, browser certification technology, encryption, limited access controls, and strong password policies.
Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk or a marketing assistant) are granted access to your information.
The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/the Internet.
If you share a device with others, we recommend that you do not select the “remember my details” function when that option is offered.
If you have any questions about the security at our website, you can email the Recruitment Director

12. Changes to this privacy statement

We will update this privacy statement from time to time. We will post any changes on the statement with revision dates. If we make any material changes, we will notify you.

13. Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Recruitment Director.
You also have the right to raise concerns with the Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/make-a-complaint/, or any other relevant authority should your personal data be processed outside of the UK and you believe that your data protection rights have not been adhered to.

Company Name:	Doing Good Recruitment Ltd.
Document DP9	Retention Policy
Topic:	Data protection
Date:	31/05/2025

Retention Policy

Introduction
1. This policy sets out how long employment/recruitment-related information will normally be held by us and when that information will be confidentially destroyed.
Responsibility
1. The Recruitment Director is responsible for implementing and monitoring compliance with this policy.
2. They will undertake an annual review of this policy to verify that it is in effective operation.
Our process
1. Information (hard copy and electronic) will be retained for the period specified in our Records Retention Schedule.
2. All information must be reviewed before destruction to determine whether there are special factors that mean destruction should be delayed, such as potential litigation, complaints or grievances.
3. Hard copy and electronically-held documents and information must be deleted at the end of the retention period, unless there is a requirement to delay deletion (as per paragraph 3.2)
4. Hard copy documents and information must be disposed of by shredding.

Records Retention Schedule
This Record Retention Schedule sets out the time periods that different types of records must be retained for business and legal purposes.
The retention periods are based on business needs and legal requirements and should be read in accordance with Doing Good Recruitment Ltd’s data protection policy. If you maintain any types of records that are not listed in this schedule and it is not clear what retention period should apply, please contact the Recruitment Director for guidance.
Any deviance from the retention periods in this schedule must be approved in advance by the Recruitment Director.
The first section of this policy will address employment records, the second section will address work-seeker records.
Internal employee/applicants for internal roles

Record	Retention Period	Storage Format	Lawful basis and reference
Rejected job applicant records, including: Contact details CV/Applications References Test results Interview notes	Six months after applicant is notified of rejection. The application forms should give applicants the opportunity to object to their details being retained	Paper or electronic	Legitimate business interest To ensure that you do not accept multiple applications from the same rejected candidate To consider alternative roles for the candidate To demonstrate fair and non-discriminatory recruitment process Kept in line with the Equality Act 2010 (s.123)
Application records of successful candidates, including: CV/Applications References Training certificates Correspondence concerning employment Test result Interview notes	Up to the end of six years after employment ceases	Paper or electronic	Legitimate business interest To protect the business against any legal claims for breach of contract

Operations and Systems Manager (Materni...