Executive Assistant to CEO (Remote)

Location: Remote (LATAM / South Africa / Philippines)
Employment Type: Full-Time (Independent Contractor)
Reports to: Founder / CEO

About the Company

We are a fast-growing, tech-enabled company operating in the digital commerce space, focused on building scalable systems, efficient operations, and high-performing teams.

With a lean team of ~10 and ambitious growth plans, we are looking for a high-impact Executive Assistant to CEO who can act as a force multiplier for the Founder — bringing structure, speed, and operational clarity to the business.

This is not a traditional admin role. This is a strategic operator who thrives in ambiguity, builds systems, and proactively drives execution.

The Role

This role exists to buy back the Founder’s time and increase organizational efficiency.

You will operate as the central nervous system of the business, ensuring that priorities are executed, communication flows smoothly, and systems are continuously improved.

You’ll move between executive support, operations, and light project management, owning outcomes — not just tasks.

Key Responsibilities

Executive Support & Communication

Manage and optimize the Founder’s calendar, priorities, and daily workflow
Coordinate meetings, agendas, and follow-ups to ensure decisions turn into action
Act as a gatekeeper and facilitator across internal and external communications
Draft, review, and send emails, documents, and internal updates on behalf of the Founder
Ensure nothing falls through the cracks across tasks, deadlines, and commitments

Operations & Systems Management

Build, document, and improve internal processes and workflows
Identify inefficiencies and proactively implement better systems
Manage tools such as project management platforms, CRMs, and communication tools
Create dashboards, trackers, and reporting systems to improve visibility

Project Management & Execution

Own and drive cross-functional projects from start to finish
Track progress across initiatives and ensure timely execution
Coordinate across team members to align priorities and deliverables
Hold stakeholders accountable to deadlines and outcomes

Automation & AI Leverage

Identify opportunities to streamline workflows using automation tools
Implement AI tools (ChatGPT, Zapier, etc.) to improve efficiency and output
Continuously optimize how the business operates using modern tools

Strategic Support

Act as a thought partner to the Founder on business priorities
Prepare briefs, research, and summaries to support decision-making
Help translate high-level ideas into actionable plans
Step in wherever needed to solve problems and unblock progress

Ideal Candidate Profile

Experience

3–7+ years as an Executive Assistant, Operations Manager, or Chief of Staff
Experience supporting founders, executives, or fast-growing teams
Background in startups, agencies, or high-growth environments strongly preferred
Experience working with US-based companies is a plus

Skills & Traits

Proactive Ownership: You anticipate needs before they arise
Systems Thinker: You naturally organize chaos into structure
Execution-Oriented: You move fast and get things done without handholding
Highly Organized: Strong attention to detail and follow-through
Strong Communicator: Clear, concise, and professional in written and verbal communication
Tech-Savvy: Comfortable with modern tools, automation, and AI
Adaptable: Thrives in fast-paced, evolving environments

Nice to Have

Experience with tools like Notion, Slack, Asana, ClickUp, HubSpot, etc.
Exposure to automation tools (Zapier, Make, etc.)
Multilingual (English required; Spanish/French a plus)

Working Style & Expectations

Operates independently with minimal oversight
Comfortable working in a remote, async environment
Aligns closely with US time zones (partial overlap preferred)
Takes full ownership of outcomes, not just tasks

Compensation & Structure

Monthly compensation: ~$1,800 – $2,500 USD depending on experience
Fully remote, long-term opportunity
Independent contractor engagement

Why This Role Matters

This is a high-leverage hire that directly impacts the company’s growth.

Success in this role means:

The Founder is focused only on high-value work
The team operates more efficiently and with clarity
Systems scale with the business instead of breaking