Position

Office Assistant

Summary

This position is responsible for supporting daily office operations, including accounting, logistics coordination, administrative tasks. The role requires strong organizational skills, attention to detail, and the ability to handle multiple responsibilities while supporting both internal teams and external stakeholders.

Essential Duties

Perform basic bookkeeping and assist with accounting tasks
Prepare payments and process monthly financial reports
Support the preparation of annual tax filings
Handle incoming calls and emails in a professional manner
Prepare purchase orders for dealers and customers
Issue invoices and manage billing processes
Coordinate outgoing shipments and logistics arrangements
Support import/export operations and track delivery status
Maintain office supplies and ensure smooth office operations
Arrange travel and accommodations for staff business trips
Provide administrative support to Japanese staff and assist with personal matters when needed
Translate documents from Japanese to English (internal procedures and external reports)
Handle insurance claims and related documentation
Manage maintenance and administration of company vehicles

Working Hours / Working Style

8:00-17:00（ To be discussed） From 3 days per week, negotiable
Onsite

Working Location

Schaumburg,IL

Salary / Benefit

$18-20/hr
Medical, dental

Holidays

Saturday Sunday Holiday

Qualifications

Strong organizational and multitasking skills
Basic knowledge of accounting/bookkeeping preferred
Experience in administrative or office support roles
Ability to handle logistics and coordination tasks efficiently
Business-level English required; Japanese language skills preferred
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong communication and interpersonal skills