Our client is a privately held real estate investment and property management firm with a long-standing presence in the Greater Toronto Area. Managing a diverse commercial portfolio, the organization operates with a lean, hands-on approach, focusing on operational efficiency, tenant relationships, and long-term asset performance.

Your New Employer

Our client offers a collaborative, entrepreneurial environment where employees are trusted to take ownership and contribute meaningfully across the business. With a small, close-knit team, there is a strong emphasis on accountability, responsiveness, and mutual support to ensure smooth day-to-day operations. Leadership is accessible and engaged, and employees have the opportunity to gain broad exposure to property management functions. This is a stable platform with a growing portfolio, where reliable, proactive individuals can build long-term careers.

Your Role

Reporting to the property management team, the Property Administrator / Coordinator will play a central role in supporting the daily operations of a commercial real estate portfolio.

This is a coordination-driven position, focused on tenant communication, vendor scheduling, and administrative support. You will act as a key point of contact for tenants and service providers, ensuring requests are handled promptly and efficiently. Responsibilities include coordinating vendor access for maintenance and inspections, following up on tenant inquiries, supporting rent collection, distributing notices, and maintaining accurate records for tenants, contractors, and lease documentation.

You will also review vendor invoices for accuracy, assist with access systems and tenant transitions, and support leasing activities such as scheduling property tours. The role requires strong organizational skills and follow-through, as you will be responsible for keeping multiple processes running while supporting the property management team with a range of operational needs.

What Sets You Apart

You are organized, detail-oriented, and take pride in following through on your responsibilities. You communicate clearly and professionally, and you are comfortable coordinating with tenants, vendors, and internal stakeholders. You work well in a small team environment and understand that flexibility and a willingness to help wherever needed are essential. You are dependable, proactive, and not someone who waits to be told what to do.

This role requires 3 to 5 years of experience in commercial property management.
(*Candidates coming from purely residential or multi-residential backgrounds will not be considered.)

Why Join?

This is an opportunity to join a stable, growing real estate platform where your work has direct impact and visibility. You will gain exposure to a broad range of property management activities and be part of a team that values consistency, accountability, and long-term contribution.

Compensation

Expected base salary of $55,000 - 62,000 per year, based on experience. This role is also eligible for profit-sharing, which is not guaranteed and is based on company performance.

Additional Information

This posting is for an existing vacancy. Artificial intelligence-based tools are not used in the screening or selection process for this role.

Take the Next Step

If you are an organized and dependable professional looking to contribute to a collaborative real estate team, and you meet the qualifications and criteria outlined above, we will be in touch in the next 48 hours to discuss how HighView can help you make your Best Next Move.