Project Management Coordinator (MEP / HVAC Focus)

Location: Remote (LATAM)
Compensation:

LATAM: USD $1,700 – $2,300/month (DOE at client's discretion)

Industry: Construction (Mechanical, Electrical, Plumbing – HVAC Focus)
Schedule: Full-time, with U.S. business hours overlap

About the Company

A growing U.S.-based construction firm specializing in mechanical systems, with a strong focus on HVAC and MEP projects. The company supports a range of commercial and industrial builds and operates in a fast-paced, deadline-driven environment where accuracy, coordination, and responsiveness are critical to project success.

Role Overview

We are hiring a Project Management Coordinator to support the execution of construction projects, with a focus on MEP and HVAC-related workstreams.

This is not a senior project manager role. Instead, this position focuses on coordination, documentation, bid support, and vendor communication, working closely with internal project managers.

The ideal candidate has a background in construction and understands how to read project documentation, support bid processes, and coordinate across vendors and subcontractors.

Key Responsibilities

Project Coordination & Documentation

Organize and maintain project documentation across internal filing systems and shared drives
Ensure all project records are accurate, complete, and easily accessible
Assist in tracking project progress and maintaining internal databases

Bid & Pre-Construction Support

Assist in preparing bids and project proposals
Compile required documentation and ensure bid packages are complete
Submit bids and budgets in alignment with strict deadlines

Vendor & Subcontractor Coordination

Communicate with vendors and subcontractors to gather pricing and project details
Follow up to ensure timely responses and complete submissions
Support sourcing of cost-effective solutions aligned with project requirements

Scope & Pricing Validation

Review vendor pricing to ensure alignment with project scope
Flag discrepancies, missing scope elements, or inconsistencies
Support the team in ensuring bids are accurate and complete before submission

Pipeline & Database Management

Maintain an up-to-date database of prospective and active projects
Track bid status, timelines, and key milestones

General Administrative Support

Provide support across project management and office functions as needed
Assist with ad hoc coordination tasks to support project delivery

Required Hard Skills

Background in construction, with exposure to MEP or HVAC projects
Experience in project coordination, estimating support, or bid administration
Ability to read and interpret basic construction documents or project scopes
Strong organizational skills with attention to detail in documentation and pricing
Experience working with spreadsheets and internal tracking systems
Comfortable communicating with vendors and subcontractors

Preferred Qualifications

Direct experience supporting mechanical or HVAC contractors
Exposure to bid preparation, RFQs, or subcontractor coordination
Familiarity with construction workflows and project lifecycles

Soft Skills

Highly organized and process-driven
Strong follow-through and accountability
Clear and professional communication skills
Ability to manage multiple deadlines in parallel
Proactive in identifying gaps or issues

About the Candidate

You are a detail-oriented project coordinator with a background in construction who enjoys supporting teams behind the scenes. You are comfortable working with vendors, tracking multiple moving parts, and ensuring nothing falls through the cracks.

You thrive in structured environments where accuracy and timeliness directly impact project success.

Why This Role Matters

This role plays a critical part in ensuring projects are properly scoped, priced, and submitted on time. By supporting bid preparation, vendor coordination, and documentation, you enable the project management team to focus on execution and delivery.

This is a high-impact support role with strong potential to grow into more senior project management responsibilities over time.

Project Coordinator/Assistant Project Manager (MEP/HVAC Focus) 1 of 2 - 58254433352 - 18707