Position: Senior Executive Assistant (C-Suite Support)

Location: Remote - Open to South Africa and Latin America

Working Timezone: 8am to 5pm , Chicago - Central Standard Time

Overview

Our client, a fast-growing $200M global marketing organization, is seeking a highly experienced Senior Executive Assistant to provide strategic and operational support to a C-Suite leadership team. This role will directly support three senior executives, requiring exceptional organizational ability, discretion, and the capacity to manage multiple priorities across different business entities.

This is not a traditional administrative role — it is a high-level, business-critical position suited for someone who thrives in a fast-paced, high-performance environment.

Key Responsibilities

Executive Support & Coordination

Manage complex calendars for the CEO and senior executives, including scheduling, prioritization, and conflict resolution
Coordinate internal and external meetings, ensuring all logistics and materials are prepared in advance
Act as a gatekeeper, ensuring executives' time is optimized and aligned to business priorities

Inbox & Communication Management

Manage and triage executive inboxes, prioritizing urgent matters and ensuring timely responses
Draft, review, and manage high-level correspondence on behalf of executives
Maintain confidentiality and professionalism across all communications

Documentation & Administration

Organize and maintain critical business documentation, including legal correspondence, patents, and vendor contracts
Ensure accurate filing, accessibility, and version control of sensitive documents

Research & Strategic Support

Conduct high-level competitor research and market analysis to support executive decision-making
Prepare summaries, reports, and briefing documents as required

Project & Stakeholder Coordination

Track project progress across multiple companies and business units
Collect and consolidate updates, ensuring executives have clear visibility on deliverables
Follow up on action items and ensure accountability across teams

Vendor & Supplier Management

Manage relationships with suppliers and vendors across multiple businesses
Coordinate communications, contracts, and deliverables

Multi-Entity Support

Maintain clear separation between multiple businesses and executives
Effectively context switch while ensuring priorities, communications, and resources are correctly aligned

Minimum Requirements

6+ years’ experience in a Senior Executive Assistant role supporting C-Suite executives
8+ years total professional experience
Proven experience supporting multiple executives simultaneously
Strong experience in calendar, inbox, and stakeholder management
Experience working in fast-paced, high-performance environments
High level of discretion and professionalism

Key Competencies

Exceptional organizational and time management skills
Strong attention to detail and accuracy
Excellent written and verbal communication skills
Ability to work independently and take initiative
Strong analytical and research capabilities
Ability to manage multiple priorities and deadlines simultaneously

Critical Success Traits

Relentless follow-through – ensures nothing falls through the cracks
Strong sense of urgency – responds and executes quickly
Outstanding work ethic – goes above and beyond expectations
Ability to juggle multiple priorities (“multiple desks”) with ease
High adaptability – thrives in dynamic, ever-changing environments

To move forward successfully share the following to Sammy@Somwhere.com:

A short cover letter explaining why you would be a strong fit for the role. Use this as an opportunity to pitch yourself directly to the client by highlighting your relevant experience, achievements, and motivation for applying. Include reasons for leaving any roles with short tenure, and share your long-term career plans. We value long-term commitment and want to ensure a stable, mutually beneficial working relationship going forward.
What is your current and expected monthly salary in USD?
What is your notice period ?
An updated CV. Ensure it highlights your key skills and experience you have relevant to the role.
A video introduction link where you introduce yourself and summarize your experience and key achievements. You don’t need to mention the specific role you are applying for—keep it general by highlighting your background, expertise, and what you can bring to your next role. Use Google Drive and ensure that the link is unrestricted, viewable by anyone with the link and does not expire. Ensure your full name or contact details are not visible on this public link.

Tips for a professional, well-presented video:

Record in a quiet, well-lit space
Dress professionally, as you would for an interview.
Do not read from a script
Ensure your device is fixed and stable
Here are some examples should you need it: https://www.youtube.com/@somewheredotcom/shorts

Senior Executive Assistant - 18733