Role: Bilingual Administrative Assistant

Priority Location: South Africa / Latin America

Working Hours: 9AM - 5PM (Mon - Fri) EST

Salary Range: $1,000 - $1,300 USD ($) per month

(The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

Type of contract: Independent Contractor

Type of job: Remote

About the Company:

Our client is growing healthcare-focused law firm led by an experienced attorney, specializing in legal services for clients in the healthcare sector. Our team consists of 8–12 professionals, including attorneys and support staff, working collaboratively to deliver high-quality, client-centered legal solutions.

As a modern legal practice, we leverage technology to streamline workflows and improve efficiency. However, like many growing firms, our legal team currently balances both billable legal work and administrative responsibilities—creating an opportunity to improve productivity and better allocate time.

We are now investing in building a dedicated administrative function to support our team, enhance internal operations, and lay the foundation for consistent marketing efforts and long-term growth.

Role Overview:

Our client is hiring a Bilingual Administrative & Marketing Coordinator (French & English) to support our legal team across day-to-day administrative operations and light marketing activities.

This is a foundational, high-impact role where you will help free up attorneys and paralegals from administrative work, allowing them to focus on higher-value legal tasks. Over time, the role will expand to include more responsibility in marketing and operational support.

We are looking for someone who is proactive, adaptable, and eager to grow with the firm long-term.

Key Responsibilities:

Administrative Support

Manage and organize email communications (Outlook)
Assist with document management and file organization (SharePoint)
Prepare and send documents for signature via DocuSign
Support time entry and billing processes (training provided on Clio)
Handle general administrative tasks across the firm to improve efficiency
Ensure accuracy and consistency in internal documentation and workflows

Operations & Team Support

Provide support to attorneys and paralegals to reduce administrative burden
Help streamline repetitive processes and improve day-to-day operations
Maintain organized systems and ensure tasks are completed on time

Marketing Support (Light)

Schedule and publish content across:
- LinkedIn
- Facebook
- Instagram
Monitor and respond to basic inquiries or comments
Assist with content distribution and simple follow-ups
Help build a more consistent and professional online presence

Required Qualifications & Skills:

Fluent in both English and French (required)
Proven experience in administrative, operations, or virtual assistant roles
Highly organized with strong attention to detail
Excellent written and verbal communication skills
Tech-savvy and comfortable learning new systems
Ability to manage multiple tasks and priorities independently
Reliable, proactive, and solutions-oriented
Comfortable working full-time in North American business hours
Microsoft Outlook
SharePoint or similar document management systems
DocuSign or e-signature platforms
Willingness to learn Clio (legal practice management software)

Nice-to-Have Qualifications & Skills:

Experience working with legal, healthcare, or professional services firms
Familiarity with CRM or practice management tools
Basic understanding of social media management
Prior experience in a remote, full-time role

Bilingual Administrative Coordinator - 18739