Executive Assistant to the CEO

Company Profile: Our client is a leading solar energy solutions provider in Sri Lanka, backed by global institutional investors. As they scale their commercial and utility-grade solar portfolio, they require a high-caliber Executive Assistant to serve as a strategic partner to the CEO.

Role Purpose

The Executive Assistant (EA) to the CEO is a mission-critical role providing high-level administrative and strategic support. You will act as the "gatekeeper" and primary point of contact for internal and external stakeholders, including global investors, government officials, and board members. This role requires exceptional organizational skills, discretion, and the ability to manage complex priorities in a fast-paced, international business environment.

Industry: Renewable Energy

Location: Colombo, Sri Lanka

Key Responsibilities

Investor & Board Support: Coordinate and prepare materials for Board of Directors and Investor meetings. Track follow-up actions and ensure deadlines are met by various department heads.
Stakeholder Management: Act as the CEO’s representative in communicating with global partners, ensuring a professional and responsive image for the executive office.
Project Tracking: Monitor the progress of key strategic initiatives and provide the CEO with regular status updates and "early warning" reports on potential delays.
Calendar Management: Proactively manage the CEO’s complex calendar, prioritizing meetings and ensuring efficient use of time across multiple time zones.
Travel & Logistics: Organize comprehensive international and domestic travel itineraries, including visas, transport, and accommodation, often at short notice.
Correspondence: Draft high-quality emails, speeches, and presentations on behalf of the CEO. Handle sensitive information with absolute confidentiality.
Meeting Preparation: Ensure the CEO is fully briefed and prepared for all meetings with relevant agendas, research, and documentation.
Minute Taking: Attend high-level executive meetings, record minutes, and ensure action items are clearly communicated and tracked.
Office Culture: Assist in organizing executive-level corporate events, town halls, and team-building sessions.

Candidate Profile

Qualifications & Experience

Education: A Bachelor’s degree in Business Administration, Management, Communications, or a related field. An MBA is a plus.
Experience: * Minimum of 5–8 years of experience as an Executive Assistant, ideally supporting a CEO or C-Suite executive.
- Experience in an international or investor-backed environment is preferred.
- Experience in the energy, infrastructure, or construction sectors is an advantage.

Skills & Competencies

Communication: Flawless written and verbal English communication skills are mandatory. Ability to communicate with international stakeholders with cultural sensitivity.
Tech Savviness: Advanced proficiency in Microsoft Office 365 (especially PowerPoint and Excel) and project management tools (e.g., Trello, Asana, or Monday.com).
Discretion: Demonstrated ability to handle highly confidential information with integrity.
Problem Solving: A "can-do" attitude with the ability to navigate ambiguity and solve logistical challenges independently.
Organization: Superior time-management skills and the ability to multitask under pressure.

Why This Role?

This is more than a secretarial position; it is a role for a strategic thinker who wants to be at the center of a company driving the green energy transition. You will gain unique exposure to global investment structures and high-level corporate strategy while working in a dynamic, mission-driven environment.