Role: Property Management Assistant (Construction)
Priority Location: Philippines, LaTam, South Africa, Sri Lanka, Pakistan
Working Hours: Full-time, aligned to standard U.S. business hours (U.S. time zone)
Type of contract: Full-time Contractor (Remote)
Type of job: Operations Support, Construction and Property Management
Salary: $1500

The final offer is at the client’s discretion and will depend on the candidate’s interview result, skills, and experience.

About the Company:
This company operates across construction projects and a property management portfolio. The team works with multiple subcontractors and contractors and relies on structured compliance tracking, coordinated scheduling, and accurate operational records. The business uses tools such as Excel for reporting and tracking, AppFolio for property management data and utilities, and QuickBooks for basic finance-related workflows.

About the Role:
This is a full-time operations support role that acts as the backbone of day-to-day execution across both construction and property management. You will own compliance tracking, contractor follow-ups, meeting accountability, short-term planning visibility, and accurate data entry. Success in this role requires strong organization, confidence in following up with subcontractors, and high attention to detail so leadership always knows who is responsible for what and what is falling behind.

Key Responsibilities:

Track subcontractor compliance documentation, including insurance and related requirements
Maintain and update compliance status for each subcontractor (compliant vs. non-compliant)
Track and confirm required paperwork submissions filed with HPD
Coordinate with minority contractors to ensure all required documentation is submitted on time
Follow up with subcontractors regarding missed meetings, no-shows on-site, and delayed action items
Track weekly meetings and ensure contractors are accountable for assigned tasks and deadlines
Monitor short-term planning, including a weekly look-ahead of planned work
Enter and maintain utility bills and operational data in AppFolio
Perform general data entry and maintenance for property management records
Support reporting and operational tracking using Excel spreadsheets
Assist with basic QuickBooks-related tasks (training can be provided)
Maintain clear internal tracking so management has ongoing visibility into owners, responsibilities, and next steps

Qualifications & Skills
Hard Skills:

Demonstrated experience in property management, specifically within the construction sector.
Strong Excel skills for tracking, reporting, and maintaining spreadsheets
Strong data entry accuracy and document management capability
Familiarity with QuickBooks at a basic level (training can be provided)
AppFolio experience preferred (can be trained if needed)

Soft Skills:

Highly detail-oriented with strong organizational habits
Proactive follow-up and accountability mindset, comfortable working with subcontractors
Clear, professional communication across email and meetings
Strong time management and ability to manage multiple moving items at once
Reliable and consistent, able to maintain clean tracking so nothing slips through the cracks

Project Manager (Construction) - 18813