Executive Assistant

Location: Remote
Schedule: 6:30am–3:30pm EST (some flexibility available)
Employment Type: Full-time
Salary: TBD, depending on experience

About the Role

We are seeking a highly organized, proactive, and independent Executive Assistant to provide comprehensive support across both business and personal domains. This role is ideal for someone who thrives in a fast-paced environment, communicates exceptionally well, and can anticipate needs before they arise. The ideal candidate is comfortable working autonomously, owning tasks end-to-end, and providing reliable operational support with minimal supervision.

Key Responsibilities

Inbox & Calendar Management

Manage and prioritize executive inbox, flagging important items and drafting responses where needed.
Maintain a dynamic and complex calendar, including scheduling meetings, calls, and personal appointments.
Ensure the executive is prepared for all meetings with necessary materials and reminders.

Business & Personal Administrative Support

Handle personal and household logistics such as:
- Managing communication with vendors or service providers.
- Coordinating repairs, deliveries, or maintenance for the home.
- Completing bill payments, renewals, and administrative tasks.
- Placing orders, tracking shipments, and handling returns.
Support business operations with tasks including:
- Managing a general support inbox and routing emails to the appropriate team members.
- Completing basic reporting, tracking tasks, and following up on outstanding items.
- Assisting with ad-hoc administrative and operational tasks as needed.

Task Tracking & Weekly Summaries

Maintain an organized list of all open tasks, projects, and follow-ups.
Provide a structured weekly summary outlining progress, open items, and priorities.

Communication & Collaboration

Work primarily through email, phone, and text to ensure smooth, real-time communication.
Join one weekly check-in meeting with the executive; otherwise operate with high independence and minimal daily oversight.

Requirements

5-6+ years of experience as an Executive Assistant, Personal Assistant, Operations Assistant, or similar role.
Exceptional organizational skills and attention to detail.
High level of discretion and professionalism.
Strong written and verbal communication skills.
Ability to manage multiple priorities with calm efficiency.
Tech-savvy and comfortable learning new systems quickly.
Proactive problem-solver who can anticipate needs and follow through without micromanagement.
Availability during the preferred working hours (6:30am–3:30pm EST).

Preferred Skills

Experience managing both personal and business-related tasks.
Strong judgment and ability to handle confidential information.
Familiarity with productivity tools (email clients, task management systems, spreadsheets, etc.).

Senior EA (South Africa) - 18825