Project Coordinator (Design & Pre-Construction)

Location: Remote
Schedule: Full-Time | Monday–Friday | 9:00 AM – 5:00 PM EST

About the Role

We are a fully remote architecture, engineering, and development services firm supporting projects across the United States. Our work focuses on the early and critical phases of construction, including site analysis, architectural and structural coordination, MEP design, and pre-construction services.

We pride ourselves on delivering code-compliant, well-coordinated, and buildable designs, and we are growing a small, high-performing technical team with deep experience in U.S. construction and building systems.

We are hiring a Project Coordinator to support the execution of design and pre-construction projects across the U.S. This role is critical in ensuring projects move efficiently from early-stage feasibility through permitting and documentation.

You will work closely with a Project Manager and cross-functional teams—including architects, engineers, and consultants—to keep timelines on track, documentation organized, and communication flowing seamlessly.

This is an ideal role for someone with an engineering or construction background who thrives in a fast-paced, detail-oriented environment and wants to grow within the U.S. development and design ecosystem.

What You’ll Own

1. Project Coordination & Execution

Support the Project Manager in overseeing multiple active projects simultaneously
Track project timelines, milestones, and deliverables to ensure deadlines are met
Maintain and update task lists, schedules, and workflows across projects
Proactively follow up with stakeholders to keep projects moving forward

2. Cross-Functional Communication

Coordinate between internal teams, external consultants, and clients
Act as a central point of communication across architects, engineers, and contractors
Ensure alignment across all stakeholders throughout the project lifecycle
Prepare and distribute clear updates, meeting notes, and action items

3. Permitting & Documentation Support

Assist with permit submissions and coordination with Authorities Having Jurisdiction (AHJs)
Organize and maintain project documentation, drawings, and reports
Track and manage incoming/outgoing information requests (RFIs, updates, revisions)
Ensure all project files are accurate, complete, and up to date

4. Reporting & Project Visibility

Support the preparation of client-facing and internal project updates
Monitor project progress and flag risks, delays, or gaps early
Maintain clean documentation to support smooth handoffs and approvals

What We’re Looking For

Core Requirements

Bachelor’s degree in Engineering (Civil, Mechanical, Industrial, or related field)
2+ years of experience in construction, architecture, engineering, or project coordination
Strong understanding of design and construction workflows
Excellent English communication skills (C1 or higher, written and verbal)
Proficiency with project management tools (e.g., MS Project, Procore, Navisworks, or similar)
Strong experience with Revit and AutoCAD (required)

Preferred Experience

Experience working on U.S.-based projects or with U.S. construction standards
Exposure to permitting processes and coordination with AHJs
Experience supporting multidisciplinary teams in a remote environment

Success in This Role Looks Like

Projects stay on schedule and well-coordinated across all stakeholders
Communication is clear, proactive, and well-documented
Permitting and documentation processes run smoothly with minimal delays
Project information is organized, accurate, and easy to access
Risks and bottlenecks are identified early and addressed quickly

Key Traits for Success

Highly organized with strong attention to detail
Proactive and accountable—doesn’t wait to be told what to do
Strong communicator and team collaborator
Problem-solver with a solutions-oriented mindset
Comfortable managing multiple priorities in a fast-paced environment

Compensation & Benefits

Competitive monthly salary (based on experience)
100% remote work environment
10 vacation days + 7 sick days annually
U.S. holidays observed
Opportunities for growth within a scaling project team
Collaborative, fast-moving, and supportive team culture

Project Coordinator - 58905980514