Billing Coordinator (Legal)
Location: Vancouver, BC
Work Model: Hybrid (3 days in office)
Employment Type: Full-Time, Permanent
Salary Range: $65,000 – $75,000 annually (commensurate with experience)

About Our Client
Our client is a leading national business law firm with offices across Canada and internationally. They are known for advising sophisticated corporate clients and for fostering a collaborative, high-performance culture that values mentorship, professionalism, and continuous improvement.
This is an excellent opportunity for a detail-oriented billing professional to join a well-established finance team within a top-tier legal environment.

The Opportunity
Reporting to the Billing Supervisor, the Billing Coordinator is responsible for managing all phases of the client billing process. This role requires strong attention to detail, excellent communication skills, and a client-service mindset, with regular interaction across legal, administrative, and finance teams.

Key Responsibilities

Process prebills and manage monthly billing for approximately 20–25 billing partners
Provide direct billing support to assigned partners and legal assistants, including:
- Proactive management of WIP
- Monitoring billing timelines and client requirements
- Ensuring billing compliance
Act as the primary billing contact for assigned partners, delivering end-to-end billing support
Review and implement revisions to narratives, disbursements, rates, and invoice details in accordance with partner and client instructions
Draft, finalize, and distribute invoices to clients
Coordinate and support month-end billing
Submit and manage e-billing requirements
Respond to billing-related inquiries and resolve issues in collaboration with internal stakeholders
Maintain accurate client and matter billing records
Support special projects, including task-based billing initiatives and internal training
Participate in system upgrades, testing, and process improvements
Contribute to innovation, efficiency, and continuous improvement within the billing function
Deliver white-glove service to both internal and external clients

Qualifications & Experience

Minimum 3 years of experience in billing, finance, or accounting
- Experience in a legal billing environment is strongly preferred
Experience with legal or professional services billing systems is an asset, including:
- Aderant
- Prebill Viewer
- eBillingHub
- PowerBI
- MS Office (advanced Word and Excel skills)

Key Skills & Attributes

Exceptional attention to detail and accuracy
Strong written and verbal communication skills
Excellent organizational and time-management abilities
Professional, approachable, and service-oriented
Resilient, adaptable, and able to manage competing priorities
Collaborative team player with a positive attitude and sense of humour
Strong compliance mindset

Compensation & Benefits

Competitive base salary: $65,000 – $75,000, depending on experience
Comprehensive benefits package
Hybrid work arrangement (3 days in office)
Supportive team and strong onboarding

About Arlyn Recruiting and How to Apply

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education, skills, and career ambitions. Submit your application through the Arlyn Recruiting website or email your resume directly to info@arlynrecruiting.com.

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Billing Coordinator (Law Firm)