Job Summary

We are seeking an experienced and skilled AP/AR Specialist to join our team. This role is integral in managing our financial transactions related to accounts payable and accounts receivable functions. The AP/AR Specialist will be responsible for conducting credit card reconciliation, bank reconciliation, and maintaining accurate financial records using the Xero accounting software. This position demands a high level of accuracy, excellent organizational skills, and the ability to handle multiple tasks efficiently in a fast-paced environment. Successful candidate will work in our Legazpi City, Albay office.

Responsibilities

Accounts Payable Management

Process accounts payable transactions accurately and timely, including invoice verification, coding, and data entry into the Xero accounting system.

Perform credit card reconciliation to ensure all transactions are accurately recorded and reconciled with corresponding invoices or receipts.

Review and reconcile vendor statements, resolving any discrepancies or outstanding issues with payments.

Prepare and process payment runs, including electronic transfers, checks, and ACH payments, according to company policies and payment terms.

Communicate with vendors regarding payment inquiries, invoice disputes, and payment delays maintaining positive relationships.

Accounts Receivable Management

Generate customer invoices accurately and in a timely manner, ensuring they include all necessary documentation and billing details.

Record and reconcile customer payments received via various channels, such as checks, credit cards, and electronic transfers, ensuring accurate entry in the Xero accounting system.

Conduct regular bank reconciliations to match customer payments with corresponding invoices, updating accounts receivable records as needed.

Follow up on overdue invoices through email, phone calls, or written correspondence to facilitate timely collections and reduce outstanding balances.

Monitor accounts receivable aging reports and escalate unresolved payment issues to management as necessary.

Financial Reporting and Compliance

Assist with month-end closing activities, including accruals, prepayments, and expense allocations, to ensure accurate financial reporting.

Review and resolve discrepancies in customer accounts, such as chargebacks, refunds, and adjustments, maintaining accurate receivables balances.

Prepare aging analysis reports, cash flow projections, and other financial analyses to support accounts receivable performance.

Requirements

Bachelor's degree in accounting, finance, or related field preferred.

Proven experience in accounts payable and accounts receivable roles, including credit card reconciliation, bank reconciliation, and invoice processing.

Proficiency in using accounting software, with a strong preference for Xero, to manage financial transactions and reconciliations.

Willingness to take XERO certification (facilitated by the client)

Strong attention to detail and accuracy in data entry, record-keeping, and financial analysis.

Excellent organizational and time management skills, with the ability to prioritise tasks and meet deadlines.

Effective communication skills, both verbal and written, for interacting with vendors, customers, and internal stakeholders.

Ability to work independently with minimal supervision and collaborate effectively within a team environment.

Knowledge of accounting principles, GAAP, and relevant regulatory requirements governing accounts payable and accounts receivable functions.

Problem-solving skills and the ability to identify and resolve issues efficiently.

Proficient in Excel; Spreadsheets

Desirable

Experience in handling complex financial records and conducting detailed financial analysis.

Software

Xero accounting software expertise is required.

Experience Yardi (Property Management Software) - is a plus

Education

A tertiary qualification in accounting, finance, or a related field is highly preferred.

Time Zone: Australian Business Hours

Applicant Location: Must be Filipinos living in the Philippines

About Outdesk

Outdesk is the collaboration of Filipino and Australian professionals who shared a common goal to deliver a better offshore staffing solution to the SME market. We wanted to make it easier for businesses to engage, implement & manage a Philippines based staff member.

Employee Benefits

Paid Leave

13th Month Pay

SSS

Philhealth

Pag-Ibig

BIR

HMO