FIFO Project Site Administrator

Perth, WA (FIFO 2/1) | 4-Month Contract

TS Staffing Group is supporting a major engineering services contract on the major mining project.

This is a site-based FIFO role providing critical administrative support to project operations, with a strong focus on contractor onboarding, compliance, and site coordination.

The Role

You will support daily site operations by managing onboarding, mobilisation, and workforce systems, acting as a key coordination point between contractors, project teams, and site stakeholders.

Key responsibilities include:

Manage and maintain the Proof of Presence (PoP) system, including reporting, data reconciliation, and swipe card coordination
Coordinate end-to-end contractor onboarding, ensuring compliance and accurate documentation
Support mobilisation activities including inductions, site access, medicals, and training bookings
Maintain onboarding records and compliance tracking systems
Coordinate travel and accommodation bookings in line with roster and project requirements
Provide general administrative support, including document control and communications
Maintain and update SharePoint and project documentation systems
Prepare reports, communications, and presentations for project and site updates
Assist with meetings, site events, and team coordination
Maintain organisation charts and project contact lists

About You

Previous experience in FIFO / site-based administration roles within mining, resources, or infrastructure
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)
Experience with INX or similar workforce management systems (desirable)
Strong communication and stakeholder engagement skills
Ability to work autonomously, manage competing priorities, and adapt to site conditions
High attention to detail with a proactive and problem-solving mindset

Desirable:

Qualification in business or office administration

Working Arrangements

FIFO from Perth on a 2/1 roster
Site-based role supporting active project delivery