Business Affairs & Legal Operations Associate

Location: Remote
Employment Type: Full-Time
Reports To: VP, Business Development / Business Affairs

About the Company

We are a leading audio and media company producing high-quality podcasts, audiobooks, and original content. Our work spans narrative storytelling, investigative series, and partnerships with globally recognized talent.

As we continue to grow, we are expanding our business affairs and licensing function to support an increasing volume of deals and partnerships.

About the Role

We are hiring a Business Affairs & Legal Operations Associate to support deal execution, contract management, and partner operations.

This is a hybrid role combining:

Legal / contract support
Deal negotiation and execution
Operational ownership of licensing workflows

Roughly:

50% Deal Execution / Legal Work
50% Operations & Partner Management

This role is ideal for someone with a paralegal or legal background who wants exposure to media, talent deals, and business development.

Key Responsibilities

1. Deal Execution & Negotiation

Draft and negotiate deal terms across:
- Podcast development agreements
- Licensing agreements
- Talent and partnership deals
Support contract lifecycle from initial negotiation to execution
If qualified, draft long-form agreements using internal templates

2. Contract & Deal Operations

Track all deals and contracts within Airtable
Maintain accurate records of:
- Deal stages
- Key terms
- Contract statuses
Support migration of contract repository into Airtable
Extract and organize key commercial and legal terms

3. Legal Operations & Playbook Development

Support development of standardized:
- Contract templates
- Deal term frameworks
- Negotiation playbooks
Track evolving deal terms across agreements to inform best practices
Partner with internal legal counsel on process improvements

4. Licensed Partner Management

Own the lifecycle of licensed partners (external content creators)
Coordinate onboarding across:
- Technical teams
- Marketing teams
- Commercial stakeholders
Serve as the internal point person ensuring smooth partner onboarding

5. Performance Tracking & Reporting

Support Quarterly Business Reviews (QBRs) by:
- Pulling relevant performance and contract data
- Preparing materials for leadership
Ensure data accuracy and completeness across reporting

6. Cross-Functional Coordination

Work closely with:
- Business Development
- Legal / Internal Counsel
- Marketing and Production teams
Ensure alignment across departments for all active deals

What Success Looks Like

Deals are executed efficiently and without delays
Contract data is clean, organized, and easily accessible
Licensed partners are onboarded smoothly
Playbooks and templates improve speed and consistency
Leadership is freed up to focus on complex deals

Ideal Candidate Profile

Must-Have

2–5+ years of experience in:
- Paralegal
- Legal assistant
- Contract management or legal operations
Experience drafting or reviewing contracts
Strong organizational and operational skills
Excellent English communication (written and verbal)
Ability to manage multiple deals and workflows simultaneously

Nice-to-Have

Exposure to:
- Media, entertainment, or content industries
- Licensing or partnership agreements
Experience with Airtable or similar tools
Prior experience in a hybrid legal + business role
Basic understanding of negotiation principles

Key Traits for Success

Highly detail-oriented and process-driven
Comfortable handling high volumes of work
Strong ownership mindset (“pushes deals forward”)
Adaptable and able to work across multiple functions
Interested in long-term growth into business affairs or BD

Work Requirements

Must work within EST or PST time zones
Reliable internet and professional remote setup
Comfortable working in a fast-paced, collaborative environment

Why This Role

Direct exposure to media deals, talent partnerships, and licensing
Opportunity to work closely with senior leadership
Clear growth path into Business Affairs / Deal Strategy
High ownership role with meaningful impact

Business Affairs & Legal Operations Associate - 58063299860