LOOKING FOR TOP STELLAR CANDIDATES!

Position: Marketing Operations Admin
Pay Range: $1500 - $2000/mo
Work Hours: TBD (but will follow US timezone)
Work Location: REMOTE

Role Overview

You’ll help run and organize marketing activities for authors and the company—especially across:

Social media
Podcasts
Newsletters
Website updates

It’s a mix of execution + coordination, meaning you’re not just creating content—you’re making sure everything runs smoothly, on time, and across multiple systems.

Key Responsibilities

Author Marketing

Support promotions tied to book milestones (launches, cover reveals, etc.)
Create and schedule posts about authors and their books
Handle marketing requests from internal teams
Keep author data updated in Airtable

Social Media

Write and schedule posts (LinkedIn, X, Instagram, etc.)
Manage the content calendar
Repurpose content (videos, past posts)
Track performance and engagement
Create simple visuals using Canva

Podcast Support (Author Hour)

Help schedule podcast interviews
Prepare materials for hosts
Upload episodes (YouTube, Libsyn)
Manage transcripts and files
Create short video clips for social media

Newsletters

Build and send monthly newsletters
Coordinate content, edits, and approvals
Schedule distribution

Website & Operations

Upload new books and blog content
Handle website updates
Maintain marketing systems (Airtable, Notion, etc.)
Track and report weekly performance

Tools You’ll Use

HubSpot (social scheduling)
Airtable (data tracking)
Notion (processes & planning)
Slack (team communication)
Canva (design)
Opus Clip (video editing)
Libsyn, YouTube (podcast distribution)
AI tools like Claude

Qualifications

2–4 years of experience in marketing, content coordination, or marketing operations roles
Strong organizational and workflow management skills
Excellent written communication skills, especially for social media content
Experience using CRM or marketing tools (e.g., HubSpot or similar platforms)
Proficiency working across multiple tools (e.g., Airtable, Notion, Slack, Google Drive)
Experience managing multiple projects and deadlines simultaneously
Strong attention to detail and ability to follow structured processes
Comfortable working in a fast-paced, task-driven environment
Proactive and responsive, with the ability to handle ad hoc requests
Experience using AI tools (e.g., Claude or similar) to improve productivity and workflows

Nice to have

Basic design skills (e.g., Canva)
Experience with content repurposing (e.g., turning video into social clips)
Interest in publishing, books, or author marketing

Marketing Operations and Content Coordinator