Role: Construction Office Manager
Priority Location: Latin America and South Africa
Working Hours: 9AM - 5PM (Mon - Fri) EST
Salary Range: $1,500 - $2,500 USD ($) per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

Type of contract: Independent Contractor
Type of job: Remote

About the Company:

My client is a family-owned, high-end residential remodeling company based in Jupiter, Florida, specializing in custom renovations and luxury home improvements throughout the surrounding region. Unlike large general contractors, whom operates as a boutique, owner-led construction firm, where both craftsmanship and client experience are deeply personal. Every project is closely managed by the owners, with a strong emphasis on quality, communication, and accountability.

About the Role:

As our Office Manager, you are the glue that holds our business together. You’ll be the go-to person for everything from QuickBooks and billing to permits and paperwork. This is a great role for someone who loves to be organized, enjoys working directly with owners, and wants to see exactly how their work helps build beautiful homes.

Key Responsibilities:

Primary Tasks

Billing & QuickBooks management
Email processing & organization
Bill preparation & review
Insurance audit report pulling
Permitting & form management
General ad hoc administrative tasks

Secondary tasks - as capacity allows:

Construction document management
Maintaining updated permitting files & plans
Scheduling inspections

Required Qualification & Skills:

Strong experience with QuickBooks (required)
Minimum 2 years office management/back-end experience
Strong administrative capabilities
Willingingness to take initiative and learn
Familiarity with tools like Excel, BusyBusy, and (ideally) Bluebeam
Highly organized with strong attention to detail
Strong English communication skills (written and verbal)
Comfortable working directly with business owners in a fast-moving, hands-on environment
Passion for learning & growth mindset
Ability to learn quickly & adapt

Preferred Qualifications & Skills:

Estimating experience with blueprints/construction documents
Experience or knowledge of the construction industry (or open to learning)
Office management diploma (not required)

Construction Office Manager- 59415012778