Position:Outbound Events & Partnerships Coordinator
Location: Remote: LatAm/SA
Work Schedule: 8am-5pm Arizona Time
Salary:Market Related

About The Company: We are a premium homemade ice cream brand serving the Phoenix Metro area with 3 mobile ice cream trucks. An Arizona franchise — a growing national brand — we craft small-batch, made-from-scratch ice cream and bring it directly to our customers through events, private bookings, festivals, fundraisers, and community activations. We’re a mobile-first operation with no brick-and-mortar locations yet, which means events are the heartbeat of our business. We serve corporate clients, schools, sports organizations, and families across the Valley, and we’re growing fast.

About the Role :We are looking for a driven and highly organized Outbound Events & Partnerships Coordinator to join our team. This is a proactive, outreach-focused role responsible for identifying, applying to, and securing a wide range of event and partnership opportunities — including community events, festivals, corporate functions, school fundraisers, sports events, and more. You will be the engine behind our event pipeline — researching opportunities, submitting applications, building relationships, and keeping our 3 trucks busy across the Phoenix Metro area.

Key Responsibilities;
Outbound Outreach & Applications

Research and identify community events, festivals, fairs, corporate functions, school fundraisers, sports events, and other partnership opportunities throughout the Phoenix
Metro area and beyond
Proactively reach out to event organizers, corporate companies, schools, and sports organizations via email, phone, LinkedIn, and other channels
Complete and submit vendor, sponsor, or participant applications on behalf of the company
Follow up persistently and professionally with contacts to confirm status and move opportunities forward
Build and maintain a pipeline of prospective events and partners using a CRM tool

Events & Fundraisers

Source and secure events, festivals, fundraisers, sponsorships, and community activations for our truck fleet
Track application deadlines, event dates, and requirements to ensure nothing falls through the cracks
Coordinate confirmed event details with the internal team to ensure smooth execution Track event performance and report on outcomes

Relationship Management

Build long-term relationships with event organizers, community leaders, corporate contacts, and school/sports organization representatives
Serve as the primary point of contact for event partners throughout the outreach and confirmation process
Represent the company professionally in all external communications

Reporting & Administration

Maintain accurate records of all outreach activity, applications submitted, and secured partnerships in the CRM
Provide regular updates to leadership on pipeline status, confirmed events, and upcoming deadlines
Identify trends and recommend new event types, markets, or outreach strategies Qualifications

Required

2+ years of experience in outbound outreach, event coordination, partnerships, business development, or a related field
Excellent written and verbal English communication skills
Strong organizational skills with the ability to manage multiple applications and deadlines simultaneously
Self-motivated with the ability to work independently in a remote environment Comfortable with cold outreach — email, phone, and LinkedIn
Available to work Monday–Friday, 8:00 AM – 5:00 PM MST (Arizona time)

Preferred

Experience applying to community events, festivals, fairs, or vendor markets Familiarity with schools, nonprofits, youth sports organizations, or corporate sponsors
Familiarity with CRM platforms (e.g., HubSpot, Salesforce, GoHighLevel)
Background in fundraising, sponsorship sales, or community outreach

What Success Looks Like

In your first 90 days, you will:

Build a structured pipeline of 100+ prospective events, festivals, and partner organizations across the Phoenix Metro area
Submit your first round of event and vendor applications on our behalf Secure at least one confirmed event, fundraiser, or community activation
Establish a repeatable outreach and application process

By 6 months, you will:

Be managing a consistent calendar of upcoming confirmed events across all 3 trucks.
Generating new leads and submitting applications on an ongoing weekly basis
Have built strong relationships with key community, corporate, school, and sports contacts in the Valley

What We Offer

Full-time, stable remote position (40 hrs/week)
Competitive salary (based on experience)
Opportunity to grow with a fast-moving, community-focused brand Be a key part of

Outbound Events & Partnerships Coordinator | 59759109167