Administrative Assistant

Job Title: Administrative Assistant
Salary: $1,000 – $1,200 USD/month (depending on experience)
Schedule: Full-time
Location: Remote
Start Date: ASAP

About the Company

A fast-growing, remote-first accounting firm supporting small businesses across the U.S. The company operates with efficient systems, structured workflows, and a collaborative team environment focused on delivering reliable support to clients.

With continued growth, the business is expanding its internal support team to improve operational efficiency and maintain strong organizational processes.

Why This Role Exists

As the company scales, additional operational and administrative support is needed to help maintain smooth day-to-day workflows.

This role exists to support back-office operations, maintain organized records, and assist the team with administrative coordination while following established SOPs and internal systems.

Role Overview

We are looking for a proactive and detail-oriented Administrative Assistant to support day-to-day operations across the business.

This is an entry-level role with strong growth potential, ideal for someone who is organized, dependable, and eager to learn. You will work within structured processes and receive training from the internal team while helping ensure smooth administrative and operational execution.

Key Responsibilities

1. Administrative & Operational Support (Core Focus)

Perform billing checks and basic financial reviews
Generate, organize, and maintain simple reports
Save, organize, and manage client documentation
Maintain accurate records and filing systems
Assist with day-to-day administrative and operational tasks

2. Process & Workflow Coordination

Follow SOPs and internal workflows consistently
Ensure documents and records remain organized and accessible
Support smooth operational execution across the team

3. Team Support & Communication

Assist team members with ad hoc administrative tasks and projects
Communicate clearly regarding task updates or missing information
Support overall coordination and operational efficiency

Requirements

Must-Have

1+ year of administrative or similar experience preferred
Strong attention to detail and organizational skills
Ability to follow instructions and SOPs consistently
Good written and verbal English communication skills
Comfortable using tools such as Google Workspace and spreadsheets
Reliable, proactive, and eager to learn

Nice to Have

Experience working in an accounting or bookkeeping environment
Familiarity with QuickBooks or financial documentation
Experience supporting remote teams

Admin Assistant - 19314