Finance Virtual Assistant (AP/AR & Management Accounts Support) | UK business hours overlap preferred | Full-Time | Remote | Salary: $1100 - $1300

Overview

We are seeking a highly organized and detail-oriented Finance Virtual Assistant to support a growing finance function. This is a hands-on role focused on both transactional accounting and management accounts support, with responsibilities split approximately 60/40 between Accounts Payable & Accounts Receivable and month-end finance operations.

You will play a key role in maintaining accurate financial records, ensuring suppliers are paid on time, supporting collections processes, and assisting with reconciliations and reporting. The ideal candidate enjoys working with numbers, has strong bookkeeping fundamentals, and takes pride in maintaining clean and accurate financial data.

This role works closely with a small, experienced finance team in a fast-paced remote environment.

Key Responsibilities

Accounts Payable (AP)

Process supplier invoices in Xero with accurate coding, VAT treatment, and tracking categories
Manage the AP inbox and respond to supplier queries professionally and promptly
Match purchase orders against invoices and investigate discrepancies
Prepare weekly payment runs for review and approval, including FX payments
Maintain supplier records and verify vendor banking information
Reconcile supplier statements and clear aged balances
Monitor outstanding liabilities and ensure timely processing

Accounts Receivable (AR)

Raise B2B invoices and credit notes accurately and on schedule
Allocate incoming payments and resolve unallocated receipts
Manage collections and follow up on overdue invoices professionally
Escalate ageing debt issues when necessary
Maintain accurate customer ledger records
Produce weekly debtors reports with commentary and updates

Management Accounts Support

Assist with balance sheet reconciliations including bank accounts, PSPs, intercompany accounts, accruals, and prepayments
Post recurring journals under guidance from the management accountant
Support month-end close processes and reporting deadlines
Assist with variance analysis and ad-hoc financial investigations
Prepare supplier spend reviews and cost-centre breakdowns
Maintain finance documentation, SOPs, and internal control checklists

Requirements

Essential Skills & Experience

Strong hands-on experience using Xero across AP, AR, reconciliations, and reporting
Solid bookkeeping and double-entry accounting knowledge
Strong understanding of P&L and balance sheet structures
Advanced Excel or Google Sheets skills, including:
- VLOOKUP/XLOOKUP
- Pivot Tables
- SUMIFS
Excellent written English and professional communication skills
High attention to detail and strong problem-solving ability
Ability to work independently and manage deadlines proactively
Comfortable handling confidential financial information

Nice to Have

Experience with multi-currency or multi-entity bookkeeping
Exposure to e-commerce or DTC businesses
Familiarity with Shopify, Amazon, or online marketplace reconciliations
Understanding of UK VAT and EU VAT registrations

Tools & Systems

Xero
Google Workspace (Sheets, Docs, Gmail)
Slack
Bank portals and bill payment tools

Ideal Candidate

Organized, process-driven, and highly reliable
Proactive in identifying discrepancies and resolving issues
Comfortable working in a remote environment with minimal supervision
Strong communicator with a collaborative mindset
Able to prioritize multiple tasks while maintaining accuracy

Compensation

Competitive compensation based on experience and skill level.

Finance Virtual Assistant - 19333