Job Brief

We are seeking an experienced HVAC Construction Contracts Administrator to provide comprehensive administrative support to project managers across multiple states. The role focuses on project setup, supplier coordination, document control, and compliance management within HVAC construction projects.

Responsibilities

Set up new projects, customers, suppliers, and budgets in Simpro software.

Issue purchase orders to suppliers and manage subcontractor insurances.

Establish new projects and contacts in Buildpass.

Invite subcontractors to Buildpass and manage overdue tasks and compliance.

File project correspondence and issue drawings to subcontractors and suppliers.

Upload and maintain updated drawings and documents across platforms.

Track delivery progress and maintain lead time, sample, and procurement registers.

Communicate professionally with clients, subcontractors, suppliers, and internal teams.

Support multiple project managers across different states.

Requirements

Experience in project administration within the HVAC or construction industry.

Strong communication and coordination skills.

Proficiency in Microsoft Excel, Word, and Outlook.

Ability to multi-task across several projects simultaneously.

High attention to detail and accuracy in data management.

Professional and composed under pressure.

NOTE: Onboarding date for this role is in July 2026

Software

Simpro

Buildpass

Microsoft Office Suite

Desirable

Experience with Aconex, Procore, or Payapps.

Previous experience supporting HVAC or construction project teams.

Personal Attributes

Organised and reliable.

Clear communicator with strong interpersonal skills.

Calm and adaptable under pressure.

Committed to maintaining company standards of quality and professionalism.

Education

Relevant qualification in Business Administration, Construction Management, or a related field (or equivalent experience).

Time Zone: Australian Business Hours

Applicant Location: Must be located in the Philippines

About Outdesk

At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff.

Employee Benefits

Paid Leave

13th Month Pay

SSS

Philhealth

Pag-Ibig

BIR

HMO