Executive Assistant to the CEO

Employment Type: Full time, independent contractor

Work Model: Remote

Work Hours: US work hours

Role Overview

We are seeking a world-class Executive Assistant (EA) to serve as the right-hand support to our Founder & CEO, Chris. This role is designed for a high-level administrative professional who thrives in a fast-paced, high-autonomy environment. As the CEO’s primary point of contact, you will be responsible for protecting his time, streamlining his daily operations, and ensuring the business—and his personal logistics—run with clockwork precision.

The ideal candidate is someone who lives by the mantra "no detail is too small." You are highly responsive, technologically savvy, and capable of managing a complex, ever-changing calendar with grace and speed.

Key Responsibilities

Calendar & Gatekeeping

Manage a high-volume executive calendar, prioritizing meetings and resolving scheduling conflicts proactively.
Serve as the primary filter for inbound requests, ensuring the CEO is focused on high-leverage activities.
Prepare the CEO for daily meetings by ensuring he has necessary briefs, documents, and context in advance.

Travel & Logistics Management

Coordinate end-to-end domestic and international travel, including flights, luxury accommodations, and ground transportation.
Create detailed travel itineraries and remain "on-call" to handle last-minute changes or travel disruptions in real-time.

Administrative & Financial Support

Handle monthly expense reporting and reconciliation with high accuracy.
Manage light personal tasks and special projects as needed to free up the CEO’s bandwidth.
Draft and proofread high-level correspondence, ensuring a professional and consistent voice.

Required Skills & Qualifications

Experience: 5+ years of experience supporting C-suite executives, ideally in a remote or startup environment.
Communication: Exceptional verbal and written English communication skills; ability to interact confidently with high-level stakeholders.
Technical Proficiency: Expert-level command of Google Workspace (Calendar, Docs, Sheets), Slack, and modern travel booking platforms.
Traits: Unflappable under pressure, extremely organized, and possesses a "high-ownership" mentality—you don’t just report problems; you bring solutions.

Why This Role?

You will have a front-row seat to the growth of a scaling company, working directly with a Founder who values efficiency and clear communication. This is a long-term partnership role for a career EA who wants to be an integral part of an executive’s success.

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