Role Overview: The Financial Controller

We are a fast-growing, project-based creative firm specializing in high-end design and digital services. We are seeking a hands-on, systems-oriented Controller to own our end-to-end financial operations. This is not a passive "bookkeeping" role; we are looking for a strategic financial leader who can translate complex project data into actionable business intelligence.

Your mission is to ensure our "financial engine" runs with total precision. You will be responsible for everything from maintaining clean, audit-ready books to building sophisticated job-costing models that protect our margins. You will act as the primary financial partner to the CEO, providing the data-driven clarity needed to scale from $2M to $10M+.

Key Responsibilities

I. Financial Operations & Reporting

Full-Cycle Accounting: Own the monthly, quarterly, and year-end close processes, ensuring 100% accuracy in P&L statements, Balance Sheets, and Cash Flow reports.
System Optimization: Maintain and improve our QuickBooks Online (QBO) environment, ensuring the Chart of Accounts is structured for high-growth scalability.
Accuracy & Reconciliation: Perform rigorous reconciliations across multiple accounts, ensuring all financial data is current and verified.

II. Job Costing & Project Profitability

Margin Protection: Build and manage detailed job-costing systems for all active projects. You will track budget-to-actual costs at the "molecular" level.
Efficiency Auditing: Identify margin inefficiencies, cost overruns, and scope creep. You will partner with Project Managers to maintain strict financial discipline on every deliverable.
Complex Allocation: Ensure that labor, materials, and contractor fees are accurately allocated across a diverse portfolio of projects.

III. Strategic Cash Flow & Forecasting

Rolling Forecasts: Develop and maintain 13-week rolling cash flow forecasts to ensure leadership has visibility into future liquidity.
Risk Mitigation: Proactively identify cash flow risks and project shortfalls, providing recommendations for mitigation before they impact operations.
Growth Planning: Support the CEO with financial modeling for new business units and headcount planning.

IV. Vendor & Payment Oversight

Workflow Management: Oversee the end-to-end AP/AR lifecycle, implementing approval workflows that ensure security and efficiency.
Inventory & Purchasing: Track high volumes of material purchases and contractor invoices, verifying accuracy against project specs before payment.

V. Systems & Process Improvement

Tech Stack Integration: Seamlessly integrate financial data with our operational tools, including Monday.com, HoneyBook, and other project management platforms.
SOP Documentation: Establish and enforce scalable Standard Operating Procedures (SOPs) for all financial touchpoints across sales, ops, and finance.

Who You Are

Required Experience

Project Accounting Background: 5+ years of experience in a Controller or Senior Accounting role, specifically within project-based industries (Construction, Interior Design, Agency, or Real Estate).
QBO Expert: Advanced proficiency in QuickBooks Online with a proven ability to "clean up" and optimize legacy systems.
Forecasting Specialist: Strong experience building complex cash flow models and financial dashboards from scratch.
Advanced Spreadsheets: Expert-level Excel/Google Sheets skills (pivots, lookups, complex modeling).

Skills & Mindset

The Operator Mindset: You don't just report the numbers; you look for the story they tell and propose solutions to improve them.
High-Volume Capability: Comfortable managing multiple projects with varying budgets, timelines, and vendor requirements simultaneously.
Systems Thinker: You enjoy designing workflows that connect creative teams with financial results.
Exceptional English: Professional fluency in written and verbal English is essential for communicating with US-based leadership and stakeholders.

What Success Looks Like

Flawless Close: Delivering accurate monthly financials within the first 5 business days of the month.
Zero Surprises: Providing leadership with a clear, proactive view of cash flow 90 days out.
Profit Visibility: Every project has a real-time profitability score that Project Managers can use to drive decisions.
Systemic Efficiency: Financial tasks that used to be manual are now automated through your integrations with Monday.com and HoneyBook.

Why Join Us?

High Autonomy: You are the lead financial architect for a scaling business.
Stable Partnership: We value long-term stability and are looking for a Controller to grow with the firm for years to come.
Impact: Your work directly dictates our ability to invest in new growth and creative initiatives.

Financial Controller (Remote) - 59728131099