Role Overview: The Operational Sync

We are a fast-paced residential construction and real estate firm seeking a Finance Admin to support our in-house bookkeeping team. This is a critical “engine room” role designed to take manual, repetitive data-entry and system-syncing tasks off the plate of our senior finance staff.

Your primary mission is to ensure that financial data is accurately mirrored across multiple platforms. You will manage the flow of information between payment systems, accounting software, and project management tools. We need a detail-obsessed “sync specialist” who understands that in construction, accurate job-costing and payment tracking are the foundation of operational success.

Key Responsibilities

I. Data Entry & Cross-System Synchronization

Manage the flow of payment information between accounting and project management systems
Ensure payments marked as “Paid” in finance systems are accurately reflected in project management platforms
Prevent duplicate entries and maintain clean financial records throughout the payment lifecycle
Reconcile information across multiple systems to ensure consistency and accuracy

II. Accounts Payable (AP) & Light Bookkeeping

Support daily Accounts Payable workflows by entering vendor and invoice information accurately
Assist the accounting team by preparing entries for reconciliation and maintaining organized records
Maintain accurate financial data within project management systems, ensuring costs are allocated to the correct projects and line items
Ensure the integrity and accuracy of financial documentation at all times

III. Administrative Coordination

Follow established SOPs and workflows with precision and consistency
Coordinate with finance leadership and accounting staff to flag discrepancies or missing documentation
Support the “Quote-to-Payment” lifecycle through accurate administrative execution
Maintain clear internal communication regarding payment statuses and financial updates

Who You Are

Experience & Skills

Proven experience in data entry, clerical administration, or light bookkeeping
Experience within Construction, Real Estate, or related industries is highly preferred
Familiarity with QuickBooks Online, BuilderTrend, and payment management systems is highly advantageous
Extremely detail-oriented with strong accuracy and organizational skills
Comfortable working with repeatable workflows and structured processes
Strong written English communication skills for internal coordination

Mindset

Fast learner who can quickly adapt to new systems and processes
Support-minded team player who values operational efficiency
Process-driven and dependable with a strong sense of accountability
Takes pride in maintaining accurate, error-free data

Why Join Us?

Join a stable and growing construction-focused business
Work alongside experienced finance leadership and accounting professionals
Opportunity to grow within a supportive operational environment
Play a critical role in improving team efficiency and financial accuracy
Clear workflows, structured systems, and long-term career potential

- Finance Admin (Construction & Real Estate) (Remote) - 60255350547