Leasing & Acquisition Support Specialist

Location: Remote (South Africa Preferred. Open to LATAM)
Compensation:

South Africa: $1,800 – $2,400 USD/month + performance incentives
LATAM: $1,700 – $2,200 USD/month + performance incentives
Industry: Commercial Real Estate Investment & Leasing
Schedule: Full-Time | US EST Hours Required
Type: Long-Term Remote Contractor

About the Company

We are a rapidly growing commercial real estate investment and development group managing a high-volume pipeline of acquisitions, tenant renewals, and leasing opportunities across the United States. Our team is scaling aggressively and requires a highly proactive support professional who can help facilitate deals, manage tenant communication, and keep leasing pipelines moving efficiently.

This is not a passive administrative role. We are looking for someone who is highly organized, confident communicating with tenants, and motivated by helping close deals and move opportunities forward.

Role Overview

The Leasing & Acquisition Support Specialist will serve as a critical support partner to the acquisitions and leasing team. This individual will work directly inside active deal flow, helping manage inbound tenant opportunities, lease renewals, proposals, and CRM coordination.

The ideal candidate combines strong administrative discipline with the confidence and communication skills needed to engage professionally with tenants and brokers. This role is best suited for someone who thrives in a fast-moving environment, enjoys working through pipelines, and can confidently help move deals forward.

While the role includes structured administrative work, the team ultimately wants someone with strong commercial instincts, urgency, and ownership mentality.

Key Responsibilities

Leasing & Tenant Coordination

Manage inbound tenant inquiries and leasing opportunities
Follow up with tenants regarding renewals, available spaces, and ongoing deal conversations
Assist in moving deals through the pipeline by maintaining proactive communication
Coordinate leasing conversations and help facilitate next steps internally

Proposal & Document Preparation

Prepare leasing proposals using PowerPoint templates
Generate lease-related documents using standardized Word templates
Maintain accurate records of contracts, proposals, and tenant communications
Assist with acquisition and leasing documentation support

CRM & Pipeline Management

Maintain and update CRM systems accurately and consistently
Track leasing pipelines, follow-ups, renewal timelines, and tenant activity
Ensure all lead and tenant data is entered cleanly and updated promptly
Support reporting and organization across multiple active deals

Administrative & Operational Support

Conduct prospect and contact research for tenants and property owners
Support outreach campaigns and tenant engagement initiatives
Handle time-sensitive administrative requests from leadership
Organize files, maintain structured digital records, and support internal coordination

Communication & Deal Facilitation

Professionally communicate with tenants and stakeholders via phone and email
Help maintain momentum on active deals through consistent follow-up
Escalate stalled conversations or bottlenecks appropriately
Operate with urgency, accountability, and strong attention to detail

Required Qualifications

Previous experience in leasing support, acquisitions support, real estate coordination, executive assistance, sales support, account management, or high-volume administrative environments
Strong spoken and written English with highly professional communication skills
Comfortable speaking with tenants, clients, and stakeholders over the phone
Strong organizational skills with the ability to manage multiple moving pieces simultaneously
Experience using CRM systems and Microsoft Office tools
High attention to detail and strong follow-through
Ability to work independently in a fast-paced remote environment
Comfortable working EST-aligned hours consistently

Preferred Backgrounds

Candidates coming from the following environments are highly attractive for this role:

Commercial real estate support
Leasing coordination
Property management support
B2B sales support
Account management
Tenant relations
Software sales or inside sales environments
High-volume outbound or inbound call environments

Ideal Candidate Profile

The ideal candidate is:

Hungry, proactive, and highly responsive
Comfortable working inside fast-moving deal environments
Confident on the phone and able to communicate naturally with U.S.-based tenants
Organized enough to manage large pipelines and repetitive workflows accurately
Motivated by performance and outcomes
Able to operate without constant supervision
Someone who takes ownership rather than waiting for instruction

This role is not suited for someone who is overly passive or uncomfortable handling live conversations and follow-up responsibility.

Why This Role Matters

The company is experiencing rapid acquisition and leasing growth and needs additional operational horsepower to help manage deal volume efficiently. Leadership needs someone who can help keep opportunities moving while reducing administrative bottlenecks across the leasing pipeline.

This person will become deeply integrated into the day-to-day operations of the business and will have the opportunity to grow alongside a high-performing commercial real estate team.

[CG] Leasing & Acquisitions Sales Specialist - 60208504588