Role: Executive Assistant / Office Manager
Priority Location: Monterrey, Mexico (Onsite / In-Office)
Working Hours: 40 hours per week
Salary Range: $2,000 - $2,500 USD / month
Job Type: Full-time, Onsite

About the Company

Our client is a premier assisted living operator. We are dedicated to providing high-quality care for seniors and are currently expanding our Monterrey-based operations hub.

As we scale, we are looking for a highly organized, proactive professional to serve as the central anchor for our Monterrey hub and a vital support mechanism for our executive team. This high-visibility role combines high-level executive support with local office management to ensure our cross-border operations run seamlessly.

Key Responsibilities

Executive Support

Calendar & Meeting Management: Manage complex calendars for senior executives (CFO, Accounting Manager, and Executive Directors), scheduling cross-border meetings and coordinating across multiple US time zones.
Gatekeeping & Communication: Act as the primary liaison between executive leadership and internal/external stakeholders, managing correspondence, emails, and phone calls with strict confidentiality.
Travel Coordination: Arrange comprehensive domestic and international travel itineraries, accommodations, and logistics for executives and visiting leadership teams.

Office Management & Administration

Hub Operations: Oversee the daily operations of the Monterrey office, ensuring a professional, productive, and fully stocked working environment.
Vendor & Facility Management: Serve as the main point of contact for local building management, IT support, utilities, and office supply vendors.
Event & Culture Coordination: Plan and execute local team events, meetings, and onboarding logistics for new hires entering the Monterrey hub.
Expense & Document Management: Assist with tracking office expenses, processing executive expense reports, and maintaining organized digital and physical filing systems.

Qualifications & Skills

Experience: 4+ years of experience as an Executive Assistant, Office Manager, or senior administrative role, preferably within an international or US-facing corporate environment.
Language Skills: Bilingual excellence is required. Fluent, native-level written and verbal English and Spanish to seamlessly bridge communication between the US and Mexico teams.
Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace, with a strong aptitude for learning new digital administrative tools.
Soft Skills: Exceptional organizational skills, high emotional intelligence, and the ability to multitask effectively under pressure while maintaining discretion and a poised demeanor

What We Offer

Competitive USD-denominated salary ($2,000 - $5,500/month).
A dynamic, high-visibility role with a direct impact on executive efficiency and office culture.
Opportunities for professional development within a growing, meaningful industry.

Executive Assistant - 19550