Quality Assurance Admin

Location: Remote
Type: Full Time Contractor

Role Overview

We are seeking a detail oriented and highly organized Quality Assurance Admin to support the accuracy, consistency, and presentation quality of editorial and document production materials. This role is ideal for someone with a strong command of written English, advanced Microsoft Word formatting skills, and hands on experience applying Chicago Manual of Style standards across professional documents and manuscripts.

The ideal candidate thrives in structured environments, has an exceptional eye for detail, and takes pride in delivering polished, publication ready work. You will collaborate closely with authors, editors, and production teams to ensure all materials meet internal quality standards before final delivery.

Key Responsibilities

Document Preparation & Formatting

Prepare, format, and organize Word documents according to internal layout and style requirements
Apply consistent heading structures, typography, spacing, page layouts, and formatting standards across all materials
Ensure documents are production ready for proofreading, editorial review, and design handoff
Maintain formatting consistency throughout long form and multi section documents

Chicago Manual of Style Compliance

Apply and enforce Chicago Manual of Style guidelines across manuscripts and editorial content
Review punctuation, capitalization, abbreviations, numbering, grammar, and editorial voice for consistency
Support internal style guide maintenance and provide guidance on editorial best practices

Citations & Reference Formatting

Format citations, bibliographies, footnotes, and endnotes in accordance with Chicago style standards
Review references for completeness, accuracy, and consistency
Identify discrepancies and collaborate with authors or editors to resolve sourcing issues

Proofreading & Copyediting

Proofread documents for spelling, grammar, punctuation, formatting, and style accuracy
Perform light to medium copyediting while preserving the original tone and intent of the author
Use tracked changes and comment tools professionally within Microsoft Word
Conduct final quality assurance reviews prior to publication or client delivery

Qualifications

2+ years of experience in proofreading, copyediting, editorial support, publishing, or document quality assurance
Strong working knowledge of Chicago Manual of Style
Advanced proficiency in Microsoft Word, including styles, formatting, tracked changes, and document organization
Excellent written communication and grammar skills
Exceptional attention to detail and ability to maintain consistency across large documents
Ability to manage deadlines and work independently in a remote environment

Preferred Background

Experience working with manuscripts, publishing teams, academic content, or editorial production environments
Familiarity with both notes bibliography and author date citation systems
Previous experience supporting remote teams or distributed workflows

What Success Looks Like

Documents are consistently delivered error free and publication ready
Formatting and editorial standards are maintained across all deliverables
Authors and editors receive clear, professional, and actionable feedback
Quality assurance processes improve efficiency and reduce revision cycles