ADMINISTRATION ASSISTANT – BRISBANE – MODERN MULTI-DISCIPLINARY FIRM – NEGOTIABLE SALARY & HOURS (JOB ID 1661)

Looking for a professional services administration role where no two days are the same?

Want to work within a modern, collaborative environment supporting a high-performing legal team?

Seeking flexibility, genuine team culture and long-term career development?

Our client is a progressive multi-disciplinary professional services firm located in Fortitude Valley, bringing together legal, accounting, advisory and creative specialists under one roof. Known for their people-first culture, collaborative environment and innovative approach, they provide tailored solutions to business clients across a broad range of industries.

They are seeking a highly organised and proactive Administration Assistant to support their legal division. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment and takes pride in delivering exceptional client service while supporting lawyers, Directors and the broader legal team.

The Role:

Provide professional front-line support to clients via phone, email and in person

Assist lawyers and Directors with diary management, meeting preparation and travel coordination

Prepare, manage and maintain legal documents, files and correspondence

Support file opening, file closure, safe custody, scanning, binding and document management

Coordinate ASIC, Titles and other basic lodgements and compliance administration

Assist with onboarding processes including ID verification and document preparation

Manage incoming and outgoing mail and coordinate general office administration tasks

Maintain debtors lists, assist with accounts administration and support reconciliations

Work closely with internal teams across legal, operations, marketing, IT and finance

Support internal events, client functions and team activities

About You:

Previous administration experience within professional services, ideally legal or accounting

Strong organisational skills with excellent attention to detail

Confident communication skills and a professional client service approach

Ability to manage multiple priorities and work autonomously

Comfortable using Microsoft Office and learning new systems

Experience with Xero, ASIC, PEXA, Actionstep or DocuSign highly regarded

Positive, team-oriented attitude with willingness to support across the business

High level of professionalism, discretion and confidentiality

What’s On Offer:

Flexible working arrangements available – full-time or part-time

Supportive and collaborative team culture

Modern Fortitude Valley office environment

Exposure to a multi-disciplinary professional services business

Strong mentorship and ongoing learning opportunities

Social, energetic and people-focused workplace

Varied role with genuine long-term career opportunities

Work alongside experienced legal and advisory professionals

This is a fantastic opportunity for an organised and motivated administration professional seeking a long-term role within a modern and growing professional services environment. Perfect for someone wanting to build their career within legal administration while working in a collaborative, flexible and genuinely supportive team culture.

Please note: This job is based in Australia therefore, only candidates who are permanent residents or citizens of Australia or NZ will be considered.

HOW TO APPLY

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