Talent Acquisition Support Coordinator

Location: Remote, OPEN to LATAM, South Africa, or Philippines

Schedule: Monday – Friday, US Business Hours Alignment (EST/CST Alignment)

Type: Full-time Contractor

Reporting to: Operations Director / Recruitment Lead

Salary: $1,400-$2,000 depending on experience

Role Overview: The Sourcing & Recruitment Operations Anchor

We are a fast-growing, high-impact organization looking for a proactive, tech-savvy, and detail-obsessed Talent Acquisition (TA) Support Coordinator to serve as the critical "engine room" of our recruitment operations.

This is a dedicated, specialized support role focused entirely on candidate pipeline building, active sourcing, system operations, and backend recruitment coordination. You will own the beginning of our talent funnel and ensure a seamless, high-velocity journey for candidates and hiring managers alike.

In this role, you will run advanced sourcing campaigns in our AI discovery tool (Juicebox), monitor incoming applications inside ADP, publish optimized job ads with designated compensation bands, manage complex calendar scheduling, and draft official offer letters. We need a "Type A" coordinator who is highly fluent in modern AI tools, moves with urgency, and takes pride in pristine pipeline tracking and backend coordination.

Key Responsibilities

I. Active Sourcing & Pipeline Building

AI Sourcing Execution: Design, launch, and optimize active candidate sourcing campaigns within our AI talent discovery platform, Juicebox, to identify and target high-potential candidate pools.
Database Curation & List Building: Meticulously build and curate candidate lists inside Juicebox and our CRM/ATS (ADP), ensuring all candidate records, tags, and profiles are 100% accurate and up-to-date.
Applicant Flow Monitoring: Actively monitor ADP for incoming applications to ensure we maintain instant "speed-to-lead" contact with qualified inbound prospects.

II. Candidate Engagement & High-Velocity Scheduling

Front-Line Intake: Act as the first touchpoint for applicants, reaching out immediately to qualified individuals to initiate interest and establish next steps.
Complex Calendar Coordination: Schedule interviews between international candidates and US-based hiring managers across multiple timezones, ensuring invitations are properly formatted and pre-interview prep materials are delivered.
Pipeline Momentum: Follow up with candidates and hiring managers to resolve scheduling conflicts, chase outstanding feedback, and keep the pipeline moving without delay.

III. Job Posting & Tech Stack Ownership

Ad Optimization: Own the administrative posting of our open roles across various job boards, ensuring absolute formatting accuracy and the correct incorporation of approved salary/compensation bands.
ADP System Administration: Maintain clean data hygiene in ADP and other recruitment platforms. Assist leadership by pulling standard recruitment pipeline and sourcing reports from ADP Workforce Now (prior experience is a major plus, but we are open to training).

IV. Backend Recruitment Ops & Offer Support

Offer Letter Administration: Support our business units and recruiting leaders (assisting Jennifer) by drafting and preparing highly accurate, professional offer letters for final sign-off.
Ad-Hoc TA Operations Support: Happily jump in where needed to execute specialized tasks, system migrations, or support projects directly related to Talent Acquisition operations.

Who You Are

Experience & Technical Skills

Recruitment Support Foundation: 2–4+ years of dedicated experience in recruitment coordination, talent sourcing, or backend recruitment operations.
Sourcing Tool Literacy: Practical familiarity with active sourcing platforms (LinkedIn Recruiter, Juicebox, or similar AI-driven search platforms).
ATS/CRM Savvy: Experience navigating applicant tracking databases. Experience with ADP / ADP Workforce Now (specifically for application tracking or pulling reports) is highly preferred, but we are open to training.
AI Fluency: You are "AI-native" and actively use LLM tools (ChatGPT, Claude, etc.) to multiply your copy drafting speed and optimize administrative tasks.
Elite English: Flawless written and verbal English skills. You write with polished, warm professionalism and can confidently represent our brand to US-based corporate talent and stakeholders.

Why Join Us?

Pioneering Tech Stack: Master cutting-edge recruitment tools, including advanced AI engines like Juicebox and enterprise systems like ADP.
Stable, Growing Team: Work in a highly professional, scaling environment that values technical craftsmanship, systems thinking, and long-term partnerships.
Strategic Career Pathing: Opportunity to master the foundational mechanics of global talent acquisition and scale into a Full-Cycle Recruiter or Recruitment Operations Manager.