Role: Property Management Assistant

Priority Location: South Africa & Latin America

Working Hours: 9am - 5pm (Mon - Fri) EST

Salary Range: $1,500 - $2,500 USD

Type of contract: Independent Contractor

Type of job: Remote

About the Company:

Our client is a boutique residential property management company based in Northern Virginia managing approximately 150 residential properties in one of the strongest rental markets in the country. The company has been built organically over the past 10 years by a hands-on owner/operator who has grown the business independently, one property at a time, without building a large internal team.

Their portfolio is intentionally high quality, focused on well-qualified tenants and professionally maintained homes. The business maintains an exceptional operational track record, including 0% evictions and 0 late-payment issues across the portfolio.

The owner is a licensed realtor and experienced operator who has created highly efficient systems and workflows across leasing, tenant onboarding, maintenance coordination, and property operations. As the business continues to evolve, they are entering an exciting transition period as the company prepares to move from a franchise model to an independent operation over the next year

About the Role:

We are seeking a full-time remote Property Management Operations Assistant with prior residential property management experience to support leasing coordination, maintenance administration, vendor communication, and day-to-day operational workflows.

This person will work directly with the owner and gradually take ownership over many of the repeatable administrative functions within the business.

The right candidate will be proactive, organized, detail-oriented, and comfortable operating in a fast-moving environment where responsiveness and follow-through matter.

This is a long-term opportunity for someone looking to grow with a stable and entrepreneurial real estate business.

Key Responsibilities:

Leasing & Listing Coordination

Coordinate professional photography scheduling and property readiness
Create and manage property listings across MLS, Zillow, and other listing platforms
Assist with tenant inquiry management and pre-screening workflows
Coordinate application follow-up and leasing documentation
Send lease agreements and supporting documents for signatures
Track lease execution, deposits, renters insurance, and onboarding items
Maintain accurate tenant and property records throughout the leasing lifecycle

Maintenance Coordination

Monitor and manage maintenance tickets inside Rentvine
Dispatch maintenance requests to vendors and coordinate follow-up communication
Track maintenance progress and ensure issues are resolved promptly
Communicate professionally with tenants regarding maintenance updates
Organize invoices and supporting documentation for accounting and broker processing
Help ensure smooth maintenance workflows across the portfolio

Administrative Operations

Manage recurring operational and administrative tasks
Coordinate scheduling and communication across vendors, tenants, and internal workflows
Maintain organized documentation and digital records
Assist with process documentation and operational improvements
Support seasonal leasing volume increases during peak months
Help create operational consistency and reduce administrative burden on the owner

Required Skills & Experience:

Prior experience working in residential property management
Excellent written and verbal English communication skills
Strong organizational skills and attention to detail
Ability to manage multiple moving parts simultaneously
Comfortable working independently with minimal oversight
Strong follow-through and proactive communication habits
Experience coordinating vendors, tenants, and operational workflows
Ability to quickly learn existing systems and processes

Preferred Skills & Experience:

Experience using Rentvine or similar property management platforms
Familiarity with MLS and Zillow listing workflows
Experience handling lease administration and tenant onboarding
Experience coordinating maintenance dispatch and vendor communication
Prior experience supporting U.S.-based property management companies
Remote work experience supporting entrepreneurs or owner/operators

What Makes This Role Different:

AI agents handle a significant portion of repetitive administrative communication
Automated systems support load monitoring and operational workflows
Opportunity to become a “10x dispatcher” through technology adoption
Fast-growing startup environment with significant advancement potential
Direct exposure to scaling logistics operations and automation systems

Compensation & Schedule:

Full-time remote position
Competitive monthly compensation based on experience and background
Long-term opportunity with growth potential
Performance bonuses may be available for exceptional long-term performance and retention
Seasonal workload fluctuations, with heavier activity during spring and summer leasing periods

Property Management Assistant - 60380933727