Marketing Assistant

Commercial Real Estate

Position Overview

We are seeking a highly organized, creative, and detail-oriented Marketing Assistant to support a team of commercial real estate brokers with marketing initiatives related to property listings, business development, and broker branding efforts.

This role is responsible for creating, editing, coordinating, and managing high-quality marketing collateral while ensuring all deliverables are completed accurately, professionally, and on time. The ideal candidate is proactive, responsive, comfortable working in a fast-paced environment, and capable of managing multiple projects and priorities simultaneously.

The Marketing Assistant will work closely with brokers, marketing leadership, internal departments, and external vendors to support marketing initiatives that directly contribute to leasing, investment sales, and business development activities.

This is a full-time remote position working 30 hours per week.

Reporting Structure

This position reports directly to the Director of Integrated Marketing & Operations.

Key Responsibilities

Property Marketing Coordination

Create, edit, and coordinate marketing materials for commercial real estate listings, including:

Property brochures
Tour books
E-blasts and email campaigns
Open house and event materials
Listing presentations and related marketing collateral

Ensure all marketing materials follow company branding guidelines, maintain a high-quality visual standard, and are accurate before distribution.

Coordinate revisions, feedback, and approvals with brokers and marketing leadership to ensure timely completion of all deliverables.

Maintain organized marketing assets, templates, property information, and listing documentation.

Support the timely launch of property marketing campaigns across digital and print platforms.

Review, analyze, and audit marketing data, including property listings, email marketing schedules, campaign details, and related documentation.

Marketing Operations & Collaboration

Coordinate with internal departments and external vendors to ensure the successful execution of marketing projects.

Manage multiple projects simultaneously while maintaining accuracy, organization, and attention to detail.

Assist brokers with day-to-day marketing requests, administrative support, and operational needs.

Maintain consistent communication with stakeholders regarding project timelines, priorities, deliverables, and updates.

Identify opportunities to improve processes, increase efficiency, and strengthen marketing execution.

Support additional marketing, administrative, and operational duties as assigned.

Qualifications & Experience

Required Qualifications

Bachelor’s degree in Marketing, Communications, Graphic Design, Business, or a related field preferred.

Minimum of 1+ year of experience in marketing, commercial real estate marketing, graphic design, or a related field.

Experience creating and editing professional marketing materials.

Strong written and verbal communication skills.

Ability to work independently while also collaborating effectively with a team.

Strong organizational, time management, and project management skills.

High attention to detail and the ability to manage multiple priorities in a fast-paced environment.

Problem-solving mindset with the ability to navigate shifting priorities, deadlines, and project requirements.

Technical Skills

Advanced proficiency in Microsoft Office Suite, including:

PowerPoint
Word
Excel
Outlook

Advanced proficiency in Adobe Creative Suite, including:

InDesign
Photoshop
Illustrator

Experience with email marketing platforms such as Constant Contact or similar tools.

Familiarity with CRM systems and commercial real estate marketing platforms is a plus.

Experience with task management tools such as Asana or similar platforms is preferred.

Ideal Candidate Profile

The ideal candidate is:

Creative and visually detail-oriented
Highly responsive and deadline-driven
Comfortable supporting multiple brokers and projects simultaneously
Professional in communication and presentation
Self-motivated with strong follow-through
Adaptable in a fast-paced commercial real estate environment
Able to balance creativity with operational efficiency
Organized, reliable, and proactive in managing tasks and priorities

Working Hours & Environment

This is a full-time remote position working 40 hours per week.

The candidate must maintain reliable internet connectivity and a professional remote work setup.

Success Metrics

Success in this role will be measured by:

Accuracy and quality of marketing deliverables
Timeliness of project completion
Responsiveness to broker and team requests
Consistency in maintaining branding and quality standards
Ability to manage multiple concurrent projects effectively
Contribution to successful property marketing and business development initiatives
Strong communication and collaboration with brokers, marketing leadership, and internal teams

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