Paralegal & Operations Associate

Employment Type: Full time, independent contractor

Work Model: Remote

Work Hours: US East Coast (EST) Business Hours Alignment

Role Summary

We are seeking an agile, highly organized, and tech-forward AI-Forward Corporate Paralegal & Operations Associate to lead our corporate governance, multi-entity compliance, and document management infrastructure.

This role is not for someone who needs a highly structured, corporate ladder environment. We are scaling rapidly and need a proactive builder who loves stepping into unstructured, fast-paced environments, creating order from chaos, and establishing bulletproof internal legal operations.

The ideal candidate possesses strong foundational paralegal skills but stands out by being highly AI-literate (expert proficiency with Claude or similar LLMs), using advanced prompting to radically accelerate contract reviews, documentation organization, and meeting workflows.

Key Responsibilities

Corporate Governance & Multi-Entity Management

Entity Compliance: Own the end-to-end compliance lifecycles for multiple corporate entities across various jurisdictions (filings, annual renewals, local requirements).
Board & Shareholder Secretarial Support: Coordinate board and shareholder meetings, build comprehensive agendas, track quorum, and draft precise corporate minutes.
Corporate Records: Maintain and audit the company’s structural records, including capitalization tables, operating agreements, stock certificates, and organizational charts.

Contract Operations & Documentation Management

AI-Assisted Contract Review: Execute initial legal reviews, syntax auditing, and data extraction on inbound contracts, NDAs, vendor agreements, and master service agreements using AI tools.
Document Architecture: Build, catalog, and strictly maintain a unified, highly searchable digital data room and contract management system (CMS).
Workflow Automation: Utilize modern AI tools (specifically Claude) to summarize dense legal agreements, generate template first drafts, draft board resolutions, and build actionable compliance checklists.

Required Skills & Qualifications

Experience: 3–5+ years of experience working as a corporate paralegal, legal operations associate, or corporate secretary—ideally in a fast-growing startup, law firm, or multi-entity ecosystem.
AI & Tech Literacy: Advanced, daily operational proficiency with AI models (specifically Claude) for workflow acceleration. You should know how to prompt an LLM to accurately ingest, analyze, and format legal data without hallucinating details.
Governance Foundations: Direct, hands-on experience organizing board/shareholder meetings and writing formal corporate minutes.
The "Unstructured" Mindset: A proven history of entering early-stage, fast-moving environments and independently building processes where none previously existed.
Meticulous Execution: Zero-defect attention to detail regarding legal naming conventions, entity distinctions, execution dates, and compliance deadlines.
Logistics: Exceptional written and verbal English communication skills. Ability to work a full-time schedule tightly aligned with US East Coast business hours.

Preferred Qualifications

A formal degree in Law, Paralegal Studies, or an active professional corporate secretarial certification.
Deep familiarity with US corporate frameworks (e.g., Delaware corporate law).
Experience utilizing equity management platforms (e.g., Carta) and tech-forward contract tools.

Success Metrics (KPIs)

Data Room Integrity: Transitioning old, fragmented contract files into a 100% indexed, audit-ready global documentation architecture.
Meeting Lifecycle Speed: Compressing the time between a live board meeting adjourning and final, polished minutes being routed via Claude optimization.
Compliance Accuracy: Zero missed filing dates or lapse penalties across all active corporate entities under management.

Paralegal / Legal Assistant -