Paralegal / Operations Associate

Overview

We are seeking a highly organized and detail-oriented Paralegal / Operations Associate to support corporate governance, entity compliance, documentation management, and operational legal processes across multiple business entities. This role is ideal for someone who thrives in fast-paced, unstructured environments and can independently bring organization and structure to growing operations.

The ideal candidate will have strong experience supporting corporate governance functions, handling legal documentation, coordinating board and shareholder matters, and reviewing contracts. We are especially interested in candidates who are AI literate and comfortable leveraging tools such as Claude and other AI platforms to improve workflows, organization, and efficiency.

Key Responsibilities

Manage entity compliance and corporate governance documentation across multiple entities
Coordinate and maintain corporate records, filings, and organizational documents
Support board meetings and shareholder meetings, including preparing agendas, resolutions, and meeting minutes
Organize and maintain contract databases, documentation systems, and operational processes
Conduct light contract review and assist with drafting agreements and amendments
Ensure documentation accuracy, consistency, and compliance standards are maintained
Help build structure and operational processes within a fast-moving and evolving environment
Utilize AI tools, including Claude and similar platforms, to streamline workflows and improve operational efficiency

Requirements

Experience managing documentation and governance for multiple entities
Experience supporting board meetings, shareholder meetings, and maintaining meeting minutes
Experience with contract review and basic contract drafting
Strong organizational skills and exceptional attention to detail
Comfortable operating in fast-paced, unstructured, and evolving environments
Strong written and verbal English communication skills
AI literate, with experience or strong interest in using tools such as Claude to improve workflows and productivity
Ability to work US East Coast business hours as much as possible

Preferred Background

Experience working in legal operations, corporate governance, compliance, or paralegal functions
Experience supporting startups, investment firms, holding companies, or multi-entity businesses
Familiarity with legal documentation management systems and operational process improvement

Paralegal/Operations Associate