Executive Virtual Assistant

Location: 100% Remote (Philippines, South Africa, and LATAM)
Employment Type: Independent Contractor
Hours: 30 hours per week
Compensation: USD $1,400–$1,800 per month (based on experience)

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Virtual Assistant to support a founder across multiple ventures, including a SaaS business, property operations, and personal administration.

This is a long-term remote opportunity for someone who thrives in a fast-paced environment, takes ownership of their work, and enjoys supporting both business and personal priorities.

Key Responsibilities

Executive & Administrative Support

Manage inboxes and calendars across business and personal accounts
Coordinate meetings across multiple time zones
Prepare proposals, quotes, and business documents
Track tasks, deadlines, and follow-ups
Maintain organized records, spreadsheets, and documentation

Operations & Finance Support

Assist with project and operational coordination
Support invoicing, expense tracking, receipt reconciliation, and payment follow-ups
Conduct research and help create processes and SOPs

Property & Personal Support

Coordinate with suppliers, contractors, and vendors
Assist with property-related administration and communications
Manage travel arrangements, appointments, subscriptions, and general life admin
Make phone calls on behalf of the founder when required

Tools You'll Use

Examples include:

Google Workspace
ClickUp
HubSpot
Slack
Xero
Notion
PandaDoc
ChatGPT and other AI tools

Experience with all tools is not required, but you should be comfortable learning new technology quickly.

What We're Looking For

Excellent spoken and written English
Strong organizational skills and attention to detail
Ability to work independently and proactively
Professional communication skills and confidence making phone calls
High level of discretion and confidentiality
Experience supporting executives, founders, or small business owners is preferred
Familiarity with AI tools such as ChatGPT or Claude is highly desirable

Virtual Assistant - 60672954389