Administrative Officer
Salary Package: €24,000 to €27,000

About Our Client
Our Client is a well-established provider of corporate and professional support services based in Malta. The Business assists a diverse portfolio of international organisations and private clients, operating within a structured and highly regulated environment where precision, confidentiality, and reliability are essential to daily operations.

Role Overview
In collaboration with our Client, Heroix is seeking a highly organised Administrative Officer to join its administrative team. The successful candidate will be responsible for delivering a wide range of office support functions, ensuring the smooth coordination of daily activities, and assisting both internal teams and external stakeholders. This role requires strong attention to detail, excellent communication abilities, and the capacity to manage multiple tasks efficiently in a fast-paced setting.

Key Responsibilities

Secretarial Support: Provide comprehensive day-to-day administrative and clerical assistance to ensure smooth office operations.
Records Management: Maintain both digital and physical filing systems in an orderly and accessible manner, ensuring documentation is accurately stored and updated.
Meeting & Event Coordination: Organise meeting schedules, prepare necessary materials, and manage logistics related to conferences and external events.
Client & Communication Handling: Respond to incoming calls and assist clients with their administrative queries in a professional and timely manner.
Training & Office Coordination: Support the registration of staff for training initiatives and coordinate associated arrangements to ensure seamless participation.

Qualifications, Skills, and Attributes

Education: Minimum A’ Level standard of education or equivalent.
Experience: Previous experience in an administrative or secretarial role will be considered an advantage.
Language Skills: Excellent command of English and Maltese, both written and spoken, is essential for success in this role.
Communication Skills: Strong verbal and written communication skills with the ability to interact professionally with clients and colleagues.
Interpersonal Skills: A courteous, approachable, and team-oriented individual capable of building effective working relationships.
Technical Skills: Proficiency in MS Word, MS Excel, and MS Outlook is required.
Organisation: Strong organisational ability with a meticulous approach to task management and documentation.
Self-Motivated: Able to work independently, take initiative, and manage competing priorities effectively.
Problem-Solving: Capable of handling day-to-day issues efficiently while maintaining accuracy and composure under pressure.

What's on Offer

Compensation: A competitive remuneration package aligned with experience and qualifications.
Working Hours: Full-time role based in an office environment, with standard working hours.
Other Benefits: Access to structured on-the-job training, continuous professional development opportunities, and a supportive benefits package designed to encourage long-term growth.
Career Development: Opportunities for ongoing progression within a stable and expanding professional services environment.

What Heroix Offers

Confidentiality and Discretion: Your job search will be managed with complete professionalism and privacy.
CV Review: Receive honest and constructive feedback to strengthen your application.
Interview Planning: Benefit from tailored preparation sessions before interviews.
Cultural Fit Assessment: Gain insight into workplace culture to ensure alignment with your expectations.
Long Term: Explore opportunities that support sustainable and long-term career development.
Exclusive Opportunities: Access roles that are not always publicly advertised.
Personalised Candidate Profile: Present your strengths effectively to potential employers.
Ongoing Support and Guidance: Receive continuous assistance throughout your career journey.
Networking Opportunities: Benefit from access to a wide professional network across industries.
Time Efficiency: Save time through a streamlined and focused recruitment process.
Tailored Job Matching: Opportunities aligned closely with your skills and career goals.
Feedback Loop: Regular updates and communication throughout the application process.

Heroix - Rise to New Heights

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Licensed and regulated by the Government of Malta under DIER Agency Licence No. 00412-2025