Junior Finance Administrator (Invoicing & Data Entry)

Employment Type: Full time, independent contractor

Work Model: Remote

Work Hours: US work hours

Role Summary

We are seeking a highly detail-oriented, accurate, and rapid Junior Finance Administrator to join our internal operations team. Stylux is a fast-growing enterprise personalization platform supporting over 100 top-tier merchant clients.

To optimize our corporate cash flow, we are transitioning our entire billing cycle from a monthly cadence to a high-frequency weekly invoicing system. This is a purely execution-focused, data-entry-intensive role. You do not need to design new financial processes or build strategic frameworks; instead, your mission is to run our established billing playbook flawlessly, ensuring all 100+ enterprise merchants are invoiced accurately and on time every single week.

Key Responsibilities

High-Frequency Invoicing & Data Entry

Own the end-to-end execution of our weekly invoicing cycle for approximately 100+ enterprise merchant accounts.
Aggregate usage metrics, subscription tiers, and platform data from internal systems, translating them into accurate ledger entries.
Generate and dispatch error-free weekly invoices through our financial software platforms according to strict deadlines.

Data Hygiene & Account Maintenance

Cross-reference billing records against merchant contracts to verify pricing models, discounts, and variable overage fees.
Input, update, and maintain vendor profiles, billing contact lists, and account ledgers with absolute data integrity.
Flag billing anomalies, data gaps, or merchant discrepancies immediately to internal management for rapid resolution.

Required Skills & Qualifications

Experience: 1–3 years of professional experience in data entry, accounts receivable support, billing administration, or general virtual assistant operations.
The Execution Mindset: A love for structure and repetition. You take deep professional pride in executing recurring tasks with perfect accuracy and zero typos.
Speed & Focus: Ability to process high transaction volumes quickly without letting data quality slip.
Software Competency: Highly comfortable navigating digital financial tools, billing platforms, and cloud software (e.g., QuickBooks Online, Excel, Google Sheets, or comparable systems).
Communication: Clear, professional written English communication skills to handle administrative updates and internal team messaging.
Remote Reliability: Highly dependable, organized, and capable of working completely independently from a quiet, dedicated home office.

What Success Looks Like (KPIs)

Processing Velocity: Successfully scaling our invoicing frequency from monthly to a smooth, predictable weekly cycle.
Billing Accuracy: Maintaining a near-zero error rate on dispatched enterprise invoices.
SLA Adherence: 100% of weekly invoices successfully processed and sent within our designated cash-flow deadlines.

Junior Finance Administrator - 19757