[ Position ]

Administrative / Accounting Assistant (Japanese Bilingual)

[ Summary ]

This position provides administrative support to the President while assisting the Accounting Department with daily accounting operations, corporate reporting functions, and month-end closing activities. The role requires strong organizational skills, attention to detail, and the ability to support multiple stakeholders in a fast-paced business environment.

[ Essential Duties ]

・Manage the President’s calendar, travel arrangements, and meeting schedules across multiple time zones

・Prepare and submit expense reports while ensuring compliance with company policies

・Serve as a liaison between the President, internal teams, clients, and external business partners

・Provide administrative support to the President as needed

・Monitor daily bank account activity and support cash position reporting

・Enter vouchers accurately and timely into the company system

・Review aging reports and assist with collections activities

・Investigate delinquent accounts and document collection activities

・Assist the Treasurer and Accounting Manager with accounting and administrative projects

・Support month-end closing and corporate reporting functions

・Perform general accounting and clerical duties as assigned

[ Working Hours / Working style ]

Monday – Friday
8:00-17:00
On-site position

[ Working Location ]

Vernon Hills, IL

[ Salary / Benefit ]

$50K - $60K

Medical, Dental and Vision Insurance

401(k)

Paid Time Off

Company Holidays

[ Holidays ]

Saturdays, Sundays, and Company Holidays

[ Qualifications ]

・Bachelor’s degree preferred, ideally in Accounting or a related field

・Minimum 3 years of accounting experience

・Bilingual in Japanese and English with strong verbal and written communication skills

・Intermediate Microsoft Excel skills, including reporting and reconciliation

・Experience with ERP systems (SAP ByDesign preferred)

・Experience with Outlook, Teams, and calendar management

・Ability to work effectively in a team environment and support multiple managers

・Strong organizational skills and attention to detail

Administrative / Accounting Assistant (...