Senior Accountant

Employment Type: Full-time, Independent Contractor

Work Model: Fully Remote

Work Hours: US business hours alignment

Why This Role, Why Now

As our business has scaled across multiple entities and brands, our day-to-day accounting needs have outgrown fractional bookkeeping support. We are hiring a dedicated, in-house Senior Accountant to completely own the books across our corporate ecosystem, run a clean and timely monthly close, and produce reliable financial statements leadership can act on. You will work directly with the CEO and alongside our external CPA firm, which handles annual income-tax filings.

Position Summary

The Senior Accountant owns the recurring, full-cycle accounting function across our multiple legal entities. This is a highly hands-on, remote role responsible for managing accounts payable/receivable, handling multi-entity cash and merchant reconciliations, tracking inventory/COGS, and managing state-level sales tax compliance.

The ideal candidate is a highly organized, autonomous operator who takes deep pride in absolute data accuracy and can deliver an enterprise-wide consolidated view without needing close supervision.

Key Responsibilities

1. Day-to-Day Accounting & Ledger Integrity

Accounts Payable (AP): Manage the end-to-end AP workflow—including vendor bill ingestion, internal department approvals, and payment execution—entirely inside Bill.com.
Accounts Receivable (AR): Oversee invoicing pipelines, apply incoming payments accurately, and systematically follow up on outstanding balances.
General Ledger Maintenance: Manage the core general ledger and chart of accounts, keeping all transactions accurately categorized within QuickBooks Online (QBO).
Payroll Reconciliation: Reconcile ADP payroll runs to the general ledger each pay cycle (Note: payroll processing itself is handled separately).

2. Reconciliations, Multi-Entity Consolidation & Month-End Close

Account Reconciliations: Perform comprehensive monthly bank, credit card, and merchant-processor reconciliations across all operational accounts.
Complex Journal Entries: Prepare and post standard journal entries, accruals, adjustments, and inter-company allocation entries.
Month-End Close Ownership: Drive the month-end close calendar to deliver a clean, predictable, and on-time close cycle.
Financial Reporting & Revenue Recognition: Produce monthly entity-level financial statements (P&L, Balance Sheet, Cash Flow) and consolidate them across all entities (MIA, MLT, HG, Amigos) into a unified enterprise view. Ensure proper revenue recognition metrics across DTC e-commerce (Shopify, WooCommerce), retail POS (Lightspeed), and wholesale channels.

3. Inventory, COGS & Sales Tax Compliance

Inventory Control: Monitor inventory valuation and systematically record the Cost of Goods Sold (COGS) across retail and e-commerce streams.
Florida Sales Tax Ownership: Own the Florida sales tax lifecycle end-to-end—preparing/filing returns, remitting payments, and serving as the direct point of contact with the Florida Department of Revenue for retail stores.
Tax Coordination: Partner with our external e-commerce sales tax firm (which files out-of-state returns) to ensure retail data and digital e-commerce metrics tie out perfectly.

4. External Advisory Coordination

CPA Firm Liaison: Organize clean books and deliver background documentation to support the external CPA firm during annual tax filings, 1099 processing, and K-1 generation.
Cross-Functional Syncs: Collaborate with retail, e-commerce, wholesale, and operations teams to gather the source documentation (POS data, merchant settlements, fulfillment costs) needed to preserve bookkeeping accuracy.

Required Skills & Qualifications

Education & Experience: Bachelor’s degree in Accounting, Finance, or a related field, paired with 5+ years of progressive accounting or full-charge bookkeeping experience. A CPA designation is a significant plus but not required.
System Mastery: Deep, hands-on proficiency navigating QuickBooks Online (QBO) is a non-negotiable requirement.
Multi-Entity Competency: Proven experience maintaining books for multiple distinct legal entities, including handling inter-company reconciliations and consolidated reporting frameworks.
Technical Accounting Skills: Strong working knowledge of GAAP, accrual accounting, inventory tracking, and state-level sales tax filing workflows.
Data Modeling: Advanced Excel / Google Sheets capabilities (experience with pivot tables, formulas, and multi-tab linked workbooks).
Software Familiarity: Prior experience with Bill.com, ADP, and retail/e-commerce platforms (Lightspeed, Shopify, WooCommerce) is highly preferred.

Hard Requirement: AI Fluency

Modern Tooling Integration: Demonstrated experience using AI tools inside bookkeeping or accounting workflows. Candidates must be able to highlight specific tools they have personally utilized and the measurable results achieved—such as accelerated close timelines, automated transaction categorization, automated reconciliations, or intelligent document handling. We invest heavily in modern infrastructure and expect self-directed, continuous learning in this domain.

Soft Skills & Mindset

Self-Directed: High agency operator who owns outcomes, respects deadlines, and proactively flags operational issues early rather than waiting to be managed.
Clear Communication: Highly articulate verbal and written English skills; entirely comfortable collaborating across global time zones with a US-based leadership team.
Discretion: Absolute trustworthiness and confidentiality when handling sensitive financial and corporate data.

Senior Accountant - 60348934436