Purchasing Executive

Location: Ja- Ela, Sri Lanka

Employment Type: Full-time

Role Overview

The Purchasing Executive will execute daily procurement operations to ensure the uninterrupted, timely supply of critical materials, components, and services. This position focuses heavily on tactical sourcing, cost optimization, vendor relationship management, and maintaining highly efficient purchasing operations aligned with corporate performance objectives.

About the Company

Our client is a premier global leader specializing in high-performance engineered solutions, heavy fabrication, and industrial systems for demanding global sectors including construction, agriculture, and mining. Operating a world-class, high-load manufacturing facility in Ja-Ela, Sri Lanka, the company relies on robust processes and a highly skilled workforce to maintain its reputation for global engineering excellence.

Key Responsibilities

Strategic Sourcing & Negotiation: Source, evaluate, and negotiate commercial terms with suppliers to secure optimal pricing, quality standards, and delivery lead times.
Purchase Order Processing: Accurate creation, verification, and processing of localized and international purchase orders in strict compliance with corporate policies.
Inventory Coordination: Monitor stock parameters and collaborate with warehouse and production units to initiate timely procurement cycles, eliminating stockouts.
Supplier Relationship Management (SRM): Cultivate long-term, high-trust relationships with the current vendor base while consistently identifying and auditing new alternative sourcing streams.
Commercial Analytics: Conduct extensive quotation comparisons, total cost of ownership (TCO) analyses, and spend assessments to drive cost-efficiency initiatives.
Order Tracking & Expediting: Track active orders from dispatch to arrival, proactively resolving shipping, customs, or supply-chain bottlenecks to ensure on-time delivery.
Finance Reconciliation: Verify incoming supplier invoices against purchase orders and good received notes (GRNs), coordinating closely with the finance team for smooth payment processing.
Data Stewardship: Maintain meticulously accurate procurement records, supplier databases, compliance certifications, and active contract lifecycles.
Market Intelligence: Monitor shifting market trends, raw material pricing fluctuations, and supplier performance metrics to support strategic management decisions.

Candidate Requirements

Education: Bachelor’s Degree or Professional Diploma in Supply Chain Management, Purchasing & Logistics, Business Administration, or a related commercial/technical field.
Experience: 2 to 4 years of hands-on, progressive experience in a purchasing or procurement role, ideally within a manufacturing, engineering, or heavy industrial setting.
Technical Skills: Robust proficiency in MS Excel (for data comparisons and cost modeling) and practical familiarity navigating modern ERP systems (such as SAP, Oracle, or Microsoft Dynamics).
Core Competencies: Strong commercial negotiation techniques, a solid understanding of inventory management principles, excellent organization, and the agility to balance multiple priorities in a fast-paced environment.