HR & Data Entry Assistant

Employment Type: Full-time, 45 hours per week

Work Model: Remote

Work Hours: US business hours alignment

Role Summary

We are seeking a highly detail-oriented, cross-functional HR & Data Entry Assistant to serve as a vital administrative engine for our growing organization. This position requires an operator who comfortably balances back-office data precision with high-agency personnel and executive support.

You will manage two core operational domains: keeping our wholesale supply chain, order fulfillment, and logistics pipelines running seamlessly, while simultaneously owning our end-to-end internal HR administration—including bi-weekly payroll processing, PEO system management (JustWorks), and direct executive assistance to our Co-Founders. The ideal candidate is a high-agency individual who takes complete ownership of tasks, requires zero hand-holding, and moves fast inside high-volume environments.

Key Responsibilities

1. Wholesale Order Processing & Logistics Coordination (75% of the role)

Order Tracking: Monitor wholesale order lifecycles systematically from the moment of confirmation through to successful physical shipment and final delivery.
Logistics Liaison: Coordinate actively with freight carriers and logistics partners to schedule, track, and optimize outbound shipments.
Documentation Management: Prepare, review, and organize shipping manifests, packing lists, Bills of Lading (BOLs), and corporate invoices.
Retailer Compliance & EDI: Support electronic data interchange (EDI) transactions, monitor retailer routing portals, and enforce total alignment with strict retailer vendor compliance manuals.
Reverse Logistics: Track, audit, and resolve Wholesale Return-to-Vendor (RTV) claims and discrepancies.

2. HR Operations, Payroll & Systems Administration (25% of the role)

Full-Cycle Payroll: Process bi-weekly corporate payroll accurately and on time, ensuring flawless execution of employee reimbursements, complex sales commissions, overtime calculations, and PTO pay.
Lifecycle Administration: Manage the end-to-end employee lifecycle—overseeing onboarding architectures (offer letters, new hire compliance paperwork, JustWorks setup) and executing secure offboarding protocols (exit documentation, system deactivation).
Policy Governance: Oversee company PTO policies, maintain organized employee files, and act as the internal point of contact for staff health insurance and general benefits inquiries inside the PEO platform.

3. Executive Support & Reporting

Founder Assistance: Deliver comprehensive administrative assistance, managing ad-hoc tasks, coordination sprints, and personal/business requests for both Co-Founders.
Data Integrity: Calculate sales team commissions bi-weekly and update centralized wholesale tracking spreadsheets, Google Sheets databases, and internal analytics dashboards.

Required Skills & Qualifications

Experience: 2–4 years of progressive experience in business operations, HR administration, executive assistance, data entry, or a closely related support track.
The "High-Agency" Mindset: A self-starter who drives projects to completion independently, double-checks their own data accuracy, and solves problems without requiring follow-ups or administrative scaffolding.
Technical Toolkit: High proficiency across the Google Workspace ecosystem (Docs, advanced Sheets logic, Drive), Slack, and modern ticketing or cloud tools.
Data Rigor: Exceptional attention to structural detail with an error-free track record in data entry, timeline tracking, and numerical compliance.
Communication: Highly articulate written and verbal English communication skills, with total availability during core operational hours.

Preferred Qualifications

Prior experience with PEO systems (ideally JustWorks) and basic Google Admin setups.
Exposure to automated EDI platforms and enterprise retailer compliance portals.
Prior operational background navigating wholesale supply chains or consumer goods logistics.

HR & Data Entry Assistant - 19852