Role: Accounts Payable Specialist

Priority Location: South Africa / Latin America

Working Hours: 8AM - 5PM (Mon - Fri) EST

Salary Range: $2000 - $2500 USD ($) per month

(The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

Type of contract: Independent Contractor

Type of job: Remote

About the Company:

Our client is a growing U.S.-based parking lot maintenance and paving company. They operate two divisions:

National Division – Managing and brokering paving and repair projects across the United States for major brands such as CVS and Walmart.

Local Division – Self-performing work in select markets.

With over 1,500 work orders completed annually and projects spanning multiple states, our client relies on strong financial controls and timely vendor payments to keep operations running smoothly.

Role Overview:

This is a hands-on Accounts Payable position focused heavily on QuickBooks. You will work closely with internal leadership team, including the Controller, to manage vendor invoices, maintain financial accuracy, and support the integrity of our accounting systems.

This role is ideal for someone who enjoys executing core accounting functions at a high level and wants to build long-term stability in a dedicated AP position (this is not a CFO-track role).

Key Responsibilities:

Invoice Management & Coding

Process high-volume vendor invoices accurately within QuickBooks, ensuring all data received via email is captured and entered promptly.
Code invoices correctly by distinguishing between Cost of Goods Sold (COGS) and General & Administrative (G&A) expenses.
Verify subcontractor invoices by matching them against approved Purchase Orders and researching any discrepancies.
Organize and digitize all records on the shared drive using a strict naming convention (Vendor/Invoice #/Date/Amount) for easy retrieval.

Payment Processing

Review unpaid check reports and select invoices for payment based on discussion with Controller related to specific vendor terms and company cash flow
Update internal tracking systems (Basecamp) with payment information to ensure real-time visibility for internal partners.

Reconciliation & Reporting

Reconcile company credit card statements within the General Ledger using Concur to ensure expense accuracy.
Update various General Ledger account reconciliations weekly and monthly to
support a smooth month-end close, and assist with reconciliation in Excel
Assist in the preparation of weekly cash flow reports to help leadership manage financial priorities.

Compliance & Vendor Relations

Maintain the Vendor Certificate of Insurance (COI) worksheet, proactively tracking expirations and securing updated documents.
Act as the primary point of contact for vendor inquiries, resolving issues regarding payment status or invoice errors professionally.

Required Qualifications & Skills:

Minimum 3 years of experience in Accounts Payable or general accounting
Strong working knowledge of QuickBooks (required)
Strong experience using Excel
Experience using Concur (or similar expense management software)
Experience supporting U.S.-based businesses (construction or service-based industries preferred)
Strong attention to detail and organizational skills
Ability to work independently in a fully remote environment
Clear written and verbal English communication skills

Preferred Qualifications & Skills:

Experience in construction, contracting, or project-based businesses
Familiarity with managing high invoice volume
Accounting certification or CPA background (not required, but welcome)

What Success Looks Like:

Invoices are entered accurately and on time
Reconciliations are completed accurately and on time
Credit card transactions are reconciled consistently
Vendor documentation is organized and up to date
The AP process runs smoothly with minimal oversight
Leadership gains confidence in the reliability and structure of the accounting function

C.G - Accounts Payable Specialist (LATAM/SA) - 61051225114