Project Manager

Schedule: Mon-Fri 9am-5pm EST
Salary: $1600-$1,800
Fully remote position
Independent Contractor

About the Company

Our client is a growing turfing and outdoor solutions company focused on delivering high-quality installations and exceptional customer experiences. As project volume continues to increase, they are seeking a proactive and highly organized Project Manager to oversee project execution, vendor coordination, customer scheduling, and operational process improvement.

This role is ideal for someone who enjoys owning projects from start to finish, improving systems, and ensuring every project runs smoothly and profitably.

Role Overview

The Project Manager will be responsible for coordinating project activities, managing vendors and materials, scheduling installations, reviewing invoices, and supporting the development of operational processes and SOPs.

The ideal candidate is a proactive self-starter who can work independently, make informed decisions, and maintain consistent follow-up with internal stakeholders. This role requires strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously.

Key Responsibilities

Project Coordination & Management

Oversee active projects from scheduling through completion
Coordinate timelines, deliverables, and project milestones
Ensure projects remain organized and on track
Maintain accurate project documentation and records
Identify and resolve project issues proactively

Material Ordering & Vendor Management

Source, order, and track project materials
Coordinate with vendors and suppliers to ensure timely deliveries
Maintain vendor relationships and monitor performance
Resolve material shortages, delays, and procurement issues
Track material costs and purchasing activity

Customer & Installer Scheduling

Schedule projects with customers and installation teams
Coordinate project timelines and availability
Communicate project updates and scheduling changes
Ensure installers have the necessary information and resources to complete projects successfully

Invoice Review & Financial Administration

Review and scrub invoices for accuracy
Cross-reference invoices against CRM pricing and project records
Identify discrepancies and work with vendors to resolve billing issues
Process and coordinate payment of material invoices
Maintain organized financial records related to projects

Process Improvement & SOP Development

Develop and improve operational procedures and workflows
Create and maintain Standard Operating Procedures (SOPs)
Identify inefficiencies and recommend process improvements
Support the implementation of scalable project management systems

Required Qualifications

2–5 years of experience in project management, operations coordination, construction administration, or a related field
Strong organizational and multitasking skills
Excellent written and verbal English communication skills
Ability to manage multiple projects simultaneously
Strong attention to detail and follow-through
Comfortable making decisions independently with minimal supervision
Strong problem-solving and critical-thinking abilities
Proficiency with Google Workspace tools, including Google Sheets and Google Drive

Preferred Qualifications

Experience in landscaping, turfing, construction, home services, or related industries
Experience with CRM systems, particularly Jobber
Background in vendor management and procurement
Experience reviewing invoices and managing project-related expenses
Familiarity with developing operational procedures and SOPs
2–5 years of experience preferred

Technology & Tools

Jobber (CRM)
Google Sheets
Google Drive
General project management and communication tools

What This Role Offers

Opportunity to take ownership of projects and operational processes
Direct impact on company growth and project success
Collaborative environment with long-term growth potential
Exposure to project management, operations, procurement, and process improvement
High-autonomy role with meaningful responsibility

Ideal Candidate Profile

Proactive self-starter who takes initiative without constant direction
Persistent and reliable in following up with management, vendors, and customers
Strong decision-maker who can operate independently
Detail-oriented and process-driven
Organized professional who thrives in a fast-paced environment
Relationship-focused individual interested in building long-term partnerships and contributing to company growth

Success Metrics

Project completion efficiency and organization
Accuracy of invoice review and financial tracking
Timeliness of material ordering and vendor coordination
Customer and installer scheduling effectiveness
Quality and adoption of SOPs and operational processes
Overall project profitability and operational efficiency

Project Manager- 20052